Facilities Director – Crawford Thomas Recruiting (Tampa)

Job Title:  Facilities Director                                                                                  

Site Description:  Multi-family site consisting of 571 homes in Tampa Bay, Florida! 

Position Duties & Responsibilities:

Management/Personnel

• Provide successful leadership techniques and guidance to all staff
• Supervise, hire, train, evaluate, counsel, and when necessary terminate staff
• Promote staff growth and training in all maintenance functions

Ensure proper policies and procedures are followed for dispatching work orders to the Maintenance Technicians.

• Resolve resident issues when necessary to ensure quality customer service.

Administrative

• General administrative work such as preparing letters, memorandums, and general correspondence, returning phone calls, coordinating meetings, scheduling training, etc.
• Records and maintains complex, confidential, or involved files, records, schedules, and spreadsheets related to Facilities projects, programs, renovations, and personnel issues.
• Performs a variety of statistical and accounting duties and compiles data for preparation of monthly financial reports and/or periodic reports.
• Acts as a liaison between suppliers, vendors, and contacts.
• Assists with procurement of goods & services.  Research products and obtain competitive bids/cost estimates.
• Set annual budget and maintain budget compliance throughout the year.

Human Resources/Risk Management

• Provides human resources support to all facilities team members to include processing payroll, address changes, direct deposit requests, insurance, new hire and termination documentation and distribution of payroll records to supervisors on a weekly basis.
• Tracks all incidents and reporting related to work place injuries and residential property matters.

IT/Communications

• Assists with IT and Communications support acting as liaison between telephone, cable and internet providers.
• Acts as liaison between the corporate IT Department and on-site personnel to resolve computer related issues.

Number of Direct Reports and Indirect Reports:   _4-5___ Direct       _5-6+___ Indirect

Required Experience:

• 5 or more years’ required management experience in maintenance, facilities or project management, to include experience managing a sizable staff of personnel.  Multi-site experience is preferred.
• 10 years’ experience required in maintenance, facilities or construction development industry.
• Formal training or experience in the following areas: carpentry, plumbing work, electrical work, painting, refurbishing and cleaning, air-conditioning.
• Formal training or experience in the following areas: carpentry, plumbing work, electrical work, painting, refurbishing and cleaning, air-conditioning.
• Willingness to assist with and work in areas other than strictly repair maintenance.
• Any specific skill required by the property

Required Education/Training:

• High School Diploma or GED
• Valid Driver’s License and acceptable driving record.
• All specific certifications required by law.
• Must successfully complete all required courses, classes, and training provided by MMS.

Required Skills and Abilities:

• Review weekly maintenance reports to ensure productivity, efficiency, and work load volume.  Ensure monthly maintenance work order reports are accurate.
• Ensure proper records and documentation is being maintained at each site (i.e., Davis Bacon, MSDS, etc.).
• Prepare Executive Summaries for CD/VP review each month
• Actively monitor open work orders to ensure timely completion and superb customer service is being achieved.
• Establish Capital Repair and Replacement plans as established by the site with emphasis on cost control and proactive maintenance.
• Conduct inspections to ensure all maintenance policies and procedures are in place and are being followed as required.
• Create requests for proposal, scoped of work and contract agreements as needed.
• Establish fleet maintenance program to protect company assets
• Budget preparation while being able to present cost savings ideas.
• Perform duties under pressure and meet deadlines in a timely manner.
• Must be able to read and write legibly to complete required maintenance reports and requests, review manuals and operating instructions, read cautionary labels, and respond to written instruction from staff and residents.
• Prioritize and manage daily workload to ensure successful completion.
• Take instructions from supervisors.
• Exercise problem-solving skills.
• Interact with co-workers, supervisors, vendors, residents, guests, and the public in a professional and pleasant manner.

Working Conditions:   Describe any noteworthy conditions such as: long hours, shift work, travel, lighting, noise, dust, hazards, exposure to allergens, fumes, solvents, enclosed spaces, etc.

• Must be flexible and able to work evenings, weekends and holidays if required for emergency situations.
• Frequently indoors & outdoors in all conditions.
• Occasional need to operate company provided transportation and/or personal transportation to perform routine job responsibilities.

Benefits & Compensation:

• Commensurate with experience + 10% bonus
• Medical Coverage with Wellness Incentives
• Dental Coverage
• Vision Coverage
• Life Insurance with option to purchase additional employee and dependent coverage
• Disability Insurance
•  Flexible Spending Accounts
• 401(k) Retirement Plan with generous Company Match
• Paid Vacation (2 Weeks), Sick (1 Week) and Personal Time Off (2 Days)
• Paid Holidays
• Employee Assistance Program
• AFLAC Voluntary Benefits
• Job ID: BHJOB12089_8317
• http://www.careerbuilder.com/apply/J3J2G76Q5BHK3VLJCCC?ipath=CBMTN¬ify=true&siteid=anon_jobalert_daily_us

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Crawford Thomas began as an answer to the major challenge realized in the boom of 2003-2006: a clear market need for a high-quality, consultative, value-oriented approach to recruiting and staffing. Crawford Thomas decided that its client base would be formed around companies that valued the relationships and quality aspects of recruiting, instead of the typical recruiting strategy of quantity first and quality second.