Full Job Description
The purpose of this position is to provide leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. The Facilities Manager is charged with the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. An emphasis of this role is placed on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client’s goals and objectives. This position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operations.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Ensure the day-to-day operations of the campus, including custodial, life-safety, site services, landscaping, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directives
- Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing
- Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
- Respond positively and promptly to requests from building tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
- Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as required
- Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.
- Coordinate the preparation and publication of the annual budget, quarterly forecast, PO/accruals reports, and business plans
- Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
- Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives
- Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff
- Thoroughly familiar with the management contract and all requirements contained therein
- Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required
KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Technical Proficiency
3. Problem Solving/Analysis
4. Leadership
5. Teamwork Orientation
6. Relationship Management
7. Financial Management
IMPORTANT EDUCATION
- Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required
IMPORTANT EXPERIENCE
- A minimum of 10-15 years of commercial high-rise, campus environment, and/or property portfolio management experience required
- Experience in leasing, construction, engineering and all facets of property operation and building management preferred
- Experience with critical system environments desired
- Experience in the development and implementation of programs to drive out cost inefficiencies preferred
- CMMS/Work Order Management experience preferred
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications preferred
- Ability to read and understand construction specifications and blueprints
- Proficient in understanding management agreements and contract language
- Excellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint)
- Strong discipline of financial management including financial tracking, budgeting and forecasting
- Proven background in multitasking and experience in fast-paced environments
- Skilled in Building Management Systems maintenance and monitoring
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.
Job Type: Full-time
Pay: $90,000.00 – $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 5×8
- 8 hour shift
- Day shift
- Monday to Friday
- On call
- Overtime
Education:
- Bachelor’s (Preferred)
Experience:
- Facilities management: 5 years (Required)
- CMMS: 5 years (Preferred)
- Commercial High-rise: 5 years (Preferred)
- Construction: 5 years (Preferred)
Work Location: One location
