Characteristics of Position:
This is a Program Administration Support position providing labor-related and managerial work maintaining a facility within a human service agency. Employees allocated to this position exercise independent judgment. This is a full time position at the Keystone adult residential treatment facility located in Tarpon Springs, Florida.
Location: Tarpon Springs, Florida
Core Competencies:
- Communications – Communicate with supervisor and established chain of command regarding daily operations and/or incidents; document all required information in a clear, legible, timely, concise and accurate manner.
- Relationship – Respects authority; models direct and clear communications with peers, clients and subordinates; culturally aware and respectful of differences.
- Administrative – Precisely documents events and transaction specific to job duties in approved Agency formats; understands and adheres to program operating procedures.
- Technical – Utilizes Agency communication devices and information technology as a business tool; proficient, as required, in the use of Outlook, Train Caster, KIS and related IT systems and software applications.
- Business Acumen – Adheres to Agency Policy.
- Professional – Behaves ethically;presents a professional image in appearance, communications and demeanor; adheres to Agency scheduling Policy; follows program activity schedules; committed to personal professional development
- Analytical – Establish a helping relationship with the program management.
- Leadership – Seek to participate in effective approaches and training to enhance job skills; seek opportunities to mentor new staff; ability to recognize unsafe behaviors, situations, environments and acts to maintain the safety and well-being of persons receiving services, staff and community members
Pre-requisite Requirements:
- Graduation from high school or GED and three years of experience in building maintenance work or property management.
- Must possess knowledge of supervisory principles and practices and ability to apply same.
- All ACTS, Inc. employees must be able and willing to work when expected to accommodate program and/or agency needs, participate in the agency’s Quality Improvement Program and attend all assigned/required trainings, practice on-the-job safety at all times, and demonstrate the ability to communicate and work with others and be respectful of peers, supervisors, clients, guests, etc. If required by contract or administrative rule, must fully participate NAPPI (crisis intervention) training and able to apply same to work setting.
Physical /Safety/Health Considerations: Standing, walking, carrying, stooping, speaking, and listening
Incentives and Differentials:
Quality of Work Expected: Level commensurate with satisfactory Facility Manager II performance
Quantity of Work Expected: Commensurate with level necessary to fully meet obligations
Scope of Responsibilities: The primary duty of the employee in this position is to spend a major portion of time keeping the facility in compliance with required rules and regulations and maintaining a safe and healthy environment for clients and staff. Perform maintenance and repair functions, oversee work being done by maintenance personnel and outside contractors assigned to the property and maintain facility-related records.
Supervision: Work is performed under the direction of the Program Supervisor or Director. This position may provide supervision to Environmental Services Technicians, Laborers, Maintenance Mechanics and Resident Workers.
Core Responsibilities/Essential Functions:
- Establishes a preventive maintenance schedule and carries out all tasks for same.
- Maintains stringent standards, reports and records of quality improvement of facility/property.
- Performs maintenance, carpentry, plumbing, electrical and related repairs as needed.
- Oversees and provides training and direct supervision for work being performed by maintenance personnel and/or outside contractors.
- Maintains direct communication with program directors/supervisor and clinical staff concerning issues that may impact the physical plant.
- Establishes monthly training and safety meetings.
- Facilitates mock drills for emergency preparedness as directed and maintains inventory of necessary supplies.
- Maintains quality standards of cleanliness and sanitation of facilities.
- Maintains costs and implements cost reductions whenever possible.
- Performs related work as required /assigned.
PROGRAM SPECIFIC: The program includes the following duties and responsibilities for this position:
- Makes daily/weekly health and safety inspections and corrects discrepancies
- Orders all necessary supplies and equipment
- Keeps generator log updated on a weekly basis
- Cross-trains to substitute for Clerk Messenger
- Supervises resident workers
Specialized Duties/ Tasks
- Must possess valid Florida Drivers’ License, industry accepted driving history and maintain vehicle insurance required by State of Florida. If required to drive an ACTS’ vehicle, must maintain drivers’ license and history as listed above and participate in all transportation-related training activities, including on-the-road driving test relative to appropriate and safe operation of motor vehicles.
- Complete checklist for vehicle readiness and maintenance, and logs required information (mileage, purpose of use, etc.);
- Coordinates with Maintenance Supervisor to process work orders needed and provides assistance and/or expertise in the upkeep of the facility
- Coordinates required health and safety/fire inspections
- Ensures required health and safety/fire inspections are scheduled and obtained
- Conducts monthly safety meetings with maintenance employees and resident workers
- Completes necessary testing of water quality and quantity for compliance, submits verifications of tests, documents, and communicates to appropriate agencies and administration of any abnormalities
- Monitors and documents insect and pest presence and infestations and ensures appropriate remedies are implemented
- Cleans and disinfects mattresses, bunks and closets after a resident’s discharge
The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to position.
ACTS is an EEO/AA DFWP Employer.
https://actsfl.e3applicants.com/careers/Facility-Manager-Residential-1275
