Perform functions to direct, coordinate, implement and execute projects to completion while ensuring consistency with association/company strategy, commitments and goals, guided by precedent and working within the limits of established policies.
Essential Duties & Responsibilities
- Manage the daily functions and operational aspects of multiple projects across several departments. Monitor the progress of open projects for quality and compliance. Ensure that obligations for process and methodology are being met.
- Collaborate with appropriate team personnel to understand project scope, concept, objectives and approach. Maintain frequent contact and conduct status meetings with project team to ensure that projects are on track within specified timelines and to resolve discrepancies and mitigate issues.
- Create and execute project work plans and make revisions as appropriate to meet changing needs and requirements. Identify resources needed and assign and coordinate responsibilities of internal and external resources for timely completion of projects. Apply methodologies and enforce project standards.
- Seek technology solutions to meet business needs.
- Ensure project documents are complete, current, and stored appropriately, utilizing agreed-upon technology and documentation methodology.
- Manage and ensure the overall success of testing, including results verification and release sign-off of projects as needed.
- Prepare for engagement reviews and quality assurance procedures.
- Ensure that proper coaching and counseling documents are completed to ensure team communication.
- Maintain awareness of new and emerging technologies and the potential application on client engagements.
- Perform these duties on the property, which is over 800 acres, driving an all-terrain vehicle approximately 90% of your weekly time/schedule.
Additional Duties & Responsibilities
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Master Association Board/Management.
- Perform any range of special projects, tasks and other related duties as assigned.
Supervisory Responsibility
Supervisory/Monitoring responsibilities of various vendors and contractors.
Education & Experience
Minimum of five years in project management; or equivalent combination of education and industry experience. Project Management Certification (PMP) is recommended.
Knowledge, Skills & Proficiencies
- Knowledge of project management technology, techniques and tools.
- Must have general understanding of systems, technology, best practices and related business processes.
- Excellent organization, planning, motivation, leadership and interpersonal skills.
- Critical thinking, complex problem solving, judgment and decision making ability.
- Excellent customer service skills and strong working knowledge of customer service principles and practices.
- Excellent verbal and written communication skills. Must be able to effectively communicate relevant project information to all necessary stakeholders and difficult/sensitive information tactfully.
- Ability to mitigate team conflict and communication problems. Ability to facilitate team meetings effectively.
- Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point and Outlook. Proficiency researching the Internet.
- Excellent presentation skills.
- Excellent analytical skills.
- Must have a strong work ethic and be detail-oriented with excellent organizational and multitasking skills.
- Ability to prioritize work, meet deadlines and work well under pressure.
- Ability to work with sensitive or confidential information.
- Ability to work well in a team environment as well as independently, be self-driven and have the ability to plan and prioritize business opportunities.Must be able to motivate team to work together efficiently and to its full potential.
- Ability to resolve and/or escalate issues in a timely fashion.
- Ability to apply a comprehensive knowledge of particular field of specialization to the completion of difficult assignments.
- Experience describing and documenting project or client requirements.
Tools & Equipment Used
Computer and peripherals, standard and customized software applications and tools, and usual office equipment.
Physical Requirements/Working Environment
This position works under usual office conditions. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit and walk and occasionally climb. The incumbent must be able to work extended and flexible hours and weekends as needed. Physical demands include ability to lift up to 30 lbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel
Work may involve limited travel and/or driving to project sites.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
