POSITION SUMMARY :
The Field Office Manager assists and supports the project team members and is responsible for general administrative duties, including maintaining accurate and complete records of project documents.
The position works under direct supervision and performs routine daily administrative activities. This position must demonstrate strong organizational and time management skills, as well as have strong communication and client service skills.
MAJOR DUTIES & RESPONSIBILITIES :
- Process all material and subcontractor invoices for approval and inputs into ECMS
- Maintains and monitors subcontractor insurance log
- Requests, collects and files partial and final release of liens
- Collects and processes Certified Payrolls, when required
- Maintain back charge records and prepare back charges
- Receives and processes payroll for hourly employees
- Sign up new craft employees using required hiring documents
- Processes Personal Action Forms (PAF) for all craft employee changes
- Assist with preparation of monthly billing to Owner, if requested
- Prepare Job Cost Corrections as required
- Set up and maintain general, subcontractor correspondence, and accounting files
- Receive, date stamp and distribute all incoming mail
- Order and maintain stock of office supplies
- Helps maintain records of computer related equipment and prepares equipment transfers as needed
- Serve as the First Aid Point of contact
- Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings
- Assist in Project Close Out process
- Provide general administrative support of project team as requested
- Other duties as assigned
Job Requirements JOB SKILLS & ABILITIES GUIDELINES :
- Computer knowledge and efficiency, including Microsoft Office products
- Knowledge of ECMS and Prolog, or ability to learn and implement within 30 days of hire
- Good time management and organizational skills
- Ability to understand and follow instructions
- Functions effectively as part of a team
- Dependability
MINIMUM QUALIFICATIONS :
- High school diploma or GED
- 2 years of industry experience
Attention All Third Party Agencies, Headhunters, and Recruiters
Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address.
All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction.
Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission.
Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner.
Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement.
All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly.
Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.
