Finance Operations Specialist
ID3734
Pay Range/Salary Range: $41,288.00 – $66,081.60
Close Date:2/5/21
Working Title: Finance Operations Specialist – Treasury and Revenue Management
Location: 14 South Fort Harrison Avenue, Clearwater, FL 33756
The Clerk of the Circuit Court and Comptroller, as an elected Constitutional Officer responsible for safeguarding public records and funds, is seeking a service minded Finance Operations Specialist to join our team as part of one of the finest organizations in Pinellas County. Employees of the Clerk of the Circuit Court and Comptroller provide quality service as well as watchdog over the use of public funds. As a member of our team, you will occupy a position offering a unique challenge. You are a public service employee performing essential services for the Pinellas Clerk of the Circuit Court and Comptroller (“Clerk”) and Pinellas Board of County Commissioners (“Board”).
The Specialist performs paraprofessional technical accounting and financial assignments covering a variety of office tasks to support operations and for overall maintenance and review of accounting records, payments and receipts. The Specialist also supports multiple agencies and departments that require centralized and comprehensive services for maintenance of county-wide accounting, reporting, and recordkeeping. Completes regular assignments or projects that require independent judgment in problem solving, researching, meeting critical organization deadlines, and reconciling conflicts and discrepancies with heavy customer contact. Reconciles a variety of agency and/or departmental accounts, preparing reports, forms, or formats for reporting plus retaining data and preparing and processing accounting records, statements, or transactions using a variety of accounting support systems and documentation.
Position Specific Qualifications
Experience – Experience in highly technical banking, accounting, bookkeeping, or financial support using software applications to include Oracle ERP systems and Microsoft Office applications.
Education – college level education in accounting, business administration or related field.
- Four (4) years of experience in highly technical government accounting, bookkeeping, purchasing or finance support using a personal computer and state-of-the art software applications; or
- Associate degree (or 2 years of other related college level education) in accounting, business administration or related field and two (2) years of experience as described above; or
- An equivalent combination of education, training and/or experience.
Additional Requirements
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Highly Desirable
- Knowledge and experience with Oracle Financial Applications.
- Knowledge of basic and advanced accounting practices, procedures, regulations.
- Knowledge of source documents including expenditure, revenue, general ledger and the interrelationship of internal and external record keeping systems; general bookkeeping and accounting.
- Previous banking or treasury experience.
- Knowledge of governmental accounting principles.
- Excellent communication skills to effectively partner with internal and external stakeholders.
- Experience conducting training in both classroom and one-on-one environments.
- Strong analytical skills to develop and assist in reviewing complex reports for payroll audits, metrics and efficiencies.
- Ability to analyze data and draw logical conclusions independently and review and evaluate the work of associates;
Illustrative Tasks
- Research and reconcile complex bank statements to the general ledger.
- Work with Finance staff and County departments to correct reconciling items
- Interpret and comprehend rules and regulations from the state and local levels that govern unclaimed funds and banking processes.
- Research and apply escheatment requirements of County and Clerk bank accounts.
- Prepare Board and Clerk unclaimed filings.
- Process cancel and reissue requests for unclaimed funds.
- Verify and process stop payment, cancels and manual check requests.
- Verify and process daily positive pay exceptions.
- Upload monthly cleared checks and ACH transactions into the Oracle Accounts Payable system.
- Upload monthly cleared dates and zero payments in Oracle Accounts Payable system.
- Process public records requests.
- Assist in facilitating team workflow while validating information accuracy for various departments.
- Answers questions that involve searching for and abstracting technical data from sources and systems that require detailed explanations of County policies or procedures.
- Provide ideas and solutions to increase the effectiveness and efficiencies of treasury operations.
- Participate in and support departmental process improvements or corrective action initiatives.
- Assist with capturing and responding to internal and external audit requests.
- Apply technical skills to assist with testing of software updates and patches.
- Performs a combination of regular, highly complex, and advanced assignments for the Clerk Finance Division supporting county agencies and departments.
- Assist in the development of Business Intelligence (BI) reporting to help identify trends and improve efficiencies within the organization.
- Perform other duties as assigned or needed.
Knowledge, Skills and Abilities
- Proficient in Microsoft Office products with emphasis on Excel.
- Knowledge of personal computer applications, procedures, modern office practices, procedures, and equipment.
- Must have worked with and ERP system or have the aptitude to learn a system (Oracle preferred).
- Knowledge of basic and advanced accounts receivable and accounts payable business practices and procedures including accounting systems, procedures, regulations, and source documents including expenditure, revenue, general ledger, and related accounting procedures and the interrelationship of internal and external record keeping systems and general bookkeeping, accounting, and audit methodology, terminology, and standards.
- Ability to analyze data and draw logical conclusions independently and review and evaluate the work of associates;
- Maintain financial records with high attention to detail.
- Ability to coordinate efforts among multiple departments to resolve problems.
- Excellent time management skills.
- Ability to train and guide others through complex concepts.
- Strong oral and written communication skills.
- Excellent customer service and interpersonal skills.
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