Dept Number/Name: 0-0240-000 / Shared Services Tampa Central
College Division: Bus and Fin-Controllers Office
Salary Plan: Administrative
Job Code/Title: 8272 / Finance Specialist I
Hiring Salary/Salary Range: $46,000
Position Number: 00054971
ORGANIZATIONAL SUMMARY:
Business Support Services (BSS) is shared services unit within the Business and Finance office of the University. BSS provides financial transaction support to optimize efficiency and leverage scale, freeing colleges/units to focus on their academic, instructional, research, or business missions. BSS offers a wide range of services, including accounts receivable, employee reimbursements, purchasing, travel, and USF Foundation transactions. BSS teams work collaboratively with each college or unit to ensure exceptional service.
POSITION SUMMARY:
This position is responsible for providing high-quality financial and administrative services to the University in accordance with the terms of the BF Embedded Services SLA. The role requires a strong understanding of university processes, excellent communication and interpersonal skills, and a commitment to customer service. Responsibilities include processing accounts receivable invoices, assisting with new customer onboarding and contract processing, managing employee reimbursements and expenditure transfers, processing purchase requisitions and P-card transactions, coordinating travel arrangements, and handling expense reports. Collaboration with BFSS team members is essential to maintain accurate records and ensure compliance with university policies. The incumbent will also participate in continuous improvement initiatives to identify and implement process enhancements.
RESPONSIBILITIES:
Financial Transactions:
Interpret complex university policies and procedures to coordinate the processing of accounts receivable invoices, assist with new customer on-boarding and contract processing.
Supervise employee reimbursements and expenditure transfers.
Supervise the procurement process, including the approval of purchase requisitions and P-card transactions, ensuring compliance with university policies and financial guidelines.
Facilitate and supervise travel logistics, demonstrating the ability to make strategic decisions regarding travel arrangements. Independently review and process complex expense reports, ensuring accuracy and adherence to policies.
Partner and collaborate on USF Foundation initiatives, providing expertise in processing check requests and purchase requisitions. Contribute strategically to financial activities, ensuring alignment with the organization’s goals.
Financial Reporting:
Analyze data to assist in the preparation of financial reports, statements, spreadsheets, ad hoc reports, and consolidated financial reports used by management/accountable officers.
Perform analytical analysis of departmental financial transactions.
Transaction Reporting:
Compile and analyze data for transactional reporting, including transaction counts, average spend per transaction, vendor spend, variance from SLA, and other ad hoc reports as needed.
Stakeholder Interaction:
Engage in daily, proactive interactions with college faculty, staff, and students to foster effective communication, build collaborative relationships, and provide strategic support.
Address complex inquiries, offer guidance, and contribute to the overall enhancement with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RPM, UCO, and Travel).
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
Degree Equivalency Clause: Four (4) years of direct experience for a bachelor’s degree.
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