FRONT DESK RECEPTIONIST/ADMINISTRATIVE ASSISTANT
Our busy office is seeking an outgoing, enthusiastic, responsible person with a desire to work in a professional, customer service driven industry. If you would describe yourself as having attention to detail, incredible organization skills and an ability to multi-task in a professional environment, then you might be the right fit for us!
The Front Desk Receptionist’s main goal is to provide support in the areas of recruiting, hiring, and on-boarding new employees. Some administrative and clerical work will also be required. This individual works closely with the Director of HR and Branch Manager, to ensure compliance with company, state and federal policies.
Job duties:
- Greet and assist employees and walk-ins with their inquiries, as well as by phone and email
- Actively recruit new applicants for phone screenings and interviews, set up daily interviews for current open positions
- Keep up with current openings and post new job ads online as needed
- Assist HR Director to facilitate a new hire orientation for new employees to the company
- Maintain complete and accurate personnel files in compliance with applicable state and federal regulations
- Ensure new hire and employee records are updated as needed
- Maintain a supply of current forms and documents related to HR, payroll, and benefits (e.g. employee handbook, benefit overview, I-9, W-4, etc.).
- Ensure accurate processing of new-hire documentation, including application for employment, background check release, I-9, W4 and other related items
- Serve as contact person for employee questions related to benefits, payroll, and related HR topics
- Administer drug tests and conduct background checks
- Work in Applicant Tracking System to support administrative recruiting functions, track candidates, and retrieve data
- Ability to maintain confidentiality of sensitive information and ensure privacy of employees’ personal information
- Maintain uniform program, including measuring and ordering uniforms, tracking issuance to existing personnel, collection of uniforms, and requests for uniform refunds
Required skills and abilities:
- Ability to handle competing priorities
- Excellent interpersonal, communication and teamwork skills
- Proactive problem solver
- Strong attention to detail, accuracy
- Must be proficient in Microsoft Office Suite and Google Suite.
- 2 years of experience in a similar role preferred
- Undergraduate degree preferred
- Bilingual in Spanish a plus!
This job is ideal for someone who is:
- Dependable — more reliable than spontaneous
- People-oriented — enjoys interacting with people and working on group projects
- Flexible — enjoys doing work that requires frequent shifts in direction
- Autonomous/Independent — enjoys working with little direction
Schedule:
- Monday to Friday
- 9 a.m. to 5 p.m.
- 8-hour shift
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
Please respond to this post with cover letter, resume and two (2) References in Word or PDF format.
All serious candidates will be asked to demonstrate their aptitude with MS Word. No phone calls or faxes please. Salary based on experience. Marksman Security Corporation is an Equal Employment Opportunity employer. Must be 18 years of age to apply. Successful completion of a full background check and drug screen are required upon offer.
Job Type: Full-time
Pay: $11.00 – $15.00 per hour
Benefits:
- Dental Insurance
- Employee Discount
- Health Insurance
- Paid Time Off
- Professional Development Assistance
- Referral Program
- Vision Insurance
Experience:
- Microsoft Office: 1 year (Preferred)
- Clerical: 1 year (Preferred)
- Google Suite: 1 year (Preferred)
- Recruiting: 1 year (Preferred)
Education:
- High school or equivalent (Required)
Work Location:
- One location
Typical start time:
- 9AM
Typical end time:
- 5PM
Setting:
- Other
Financial Duties:
- Purchasing
This Company Describes Its Culture as:
- Detail-oriented — quality and precision-focused
- Outcome-oriented — results-focused with strong performance culture
- People-oriented — supportive and fairness-focused
- Team-oriented — cooperative and collaborative
Schedule:
- Monday to Friday
- Day shift
- 8 hour shift
Company’s website:
Benefit Conditions:
- Only full-time employees eligible
Work Remotely:
- No
