This is an administrative support position that supports the Human Resources Department. Assigned duties may include, but are not limited to, payroll and benefit functions, document preparation, record management functions, mail processing, scanning, and receptionist duties, assisting walk-in clients, record keeping, scheduling, report generation, and other general administrative duties.
Weekly Schedule: 7:30am – 5pm Monday thru Thursday. 8:00am – noon on Fridays
Duties and Responsibilities
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.
· Assists with all HR functions on a daily basis, including, but not limited to:
· Payroll and benefits, recruitment and hiring, onboarding, employee training and development, legal compliance,.
· Screen telephone calls, answer or refer requests for information, and operate a computer on a daily basis.
· Perform activities related to the front-desk and assist walk-in clients as necessary.
· Manage incoming and outgoing mail and packages.
· Create/maintain project files, program reporting systems, contracts and spreadsheets.
· Review / Audit / Prepare daily/weekly/monthly, invoice payments, statistical reports, and other reports.
· Interact internally with various levels of staff throughout the Authority to request and provide information.
· Maintain department electronic files.
· Scan, archive and retrieve department documents and records.
· Prepare and facilitate organizational training and team building events.
· Access, input, and retrieve information from a computer.
· Perform other duties as may be assigned.
Supervision Provided
Operates under direct general supervision of the Director of Human Resources.
Knowledge, Skills, and Abilities Required
Knowledge of:
Current technology and computer hardware
Business correspondence creation using proper spelling, grammar, punctuation, etc.
General business principles and office support practices.
General knowledge of HR practices and procedures preferred.
Public and subsidized housing program principles, policies and operations, as well as agency policies and procedures a plus
Skills in:
Proficiency in touch typing min 50 wpm with accuracy.
Proficiency in MS Excel.
Ability to multi-task.
High level of organizational skills paired with strong ability to anticipate and plan in advance.
Presentation and business correspondence preparation.
Good judgment and decision making.
Problem analysis and resolution.
Oral and written communication.
Time and workload management.
Ability to:
Sit at a desk/conference table and enter information on a computer for extended periods of time.
Frequently move about the office and access stored files and records.
Operate motor vehicle in order to visit agency sites and properties if needed
Physical Requirements
- Ability to physically meet with prospective and active partners in the community
- Possess the level of manual dexterity sufficient to operate terminal keyboard, telephones, fax/copy machines and general office supplies
- Ability to sit at a desk or conference table for extended period
- Frequently move about the office and access stored files and records
- Ability to move, handle, or lift moderately heavy objects such as computer equipment
- Ability to lift up to 15 lbs for filing and event preparation tasks
Education and Experience Required
High School Diploma or GED required.
Associate’s degree in Business Administration or related field from an accredited college or university is strongly preferred.
Two years’ experience in front-desk, administrative support and/or office management preferred
Two years’ experience using Excel in a professional setting preferred.
Experience in human resources or a related field a plus
Computer proficiency in MS Office including Word, Excel, and Outlook.
Able to operate Internet applications and email as well as external vendors’ and proprietary software programs.
Other Requirements
Must possess valid driver’s license.
About Us:
The St. Petersburg Housing Authority operates three housing programs: Public Housing, Affordable Housing, and Housing Choice Vouchers. Together, these programs provide quality, sustainable housing opportunities for approximately 4,000 qualifying low-income households including low-income families, seniors, veterans, and the disabled in the greater St. Petersburg region.
The SPHA is an Equal Opportunity Employer
Reasonable accommodations may be made to otherwise qualified individuals with disabilities
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- What is your desired pay rate?
Ability to Relocate:
- Saint Petersburg, FL: Relocate before starting work (Required)
Work Location: In person
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