The position is for the Envoy Point Condominium on St. Petersburg Beach. The property totals 210 units and consists of two pools, tennis/basketball court, two recreation rooms, sauna’s, condominium owned rental property, and the list goes on and on. This Board is one of the best I have ever dealt with and as a result they require a manager that can keep up with them and add value to the property. You will need to be seasoned in all aspects of community management in order to be successful in this position.
Please see the basic description:
Knowledge of the Law and Board Guidance:
- Maintain strong knowledge of Florida’s Condominium Statutes and advise the Board of Directors (“BOD”) regarding them
- Participate in all continuing education requested by the BOD
- Have in depth knowledge of the condominium documents (Declaration, Bylaws, Rules and Regulations) and advise the BOD regarding them
- Ensure that the Association is operating with the guidelines of the Florida Statutes and the condominium documents at all times
Performance Reviews:
- Meet weekly with the Board President or assigned Board member to discuss the week’s work and the next week’s priorities
- Meet quarterly with the Board/Committee to discuss performance and improvement opportunities
- Meet annually with the Board/Committee to discuss year-end performance and compensation increases
Record Maintenance:
- Keep track and inform the BOD of relevant Association dates including contract expirations, insurance maturities, CD maturities, tax and annual report filing due dates and any other information deemed relevant by the BOD
- Maintain a property maintenance log
- Maintain a violations log
- Maintain an owner and tenant database to include all relevant information including electronic communication consent forms. Consistently work to ensure all information is accurate and contact information is available for every owner/ resident
- Maintain organized vendor and unit files
- Ensure that all the official records of the Association are maintained in accordance with Florida
Statutes. Provide official records to unit owners upon request.
Finances:
- Complete all bookkeeping duties for the Association’s finances and backup all information appropriately
- Provide the BOD monthly financial statements (Due by the 20th of month by contract). Items to be
included will be decided by the BOD.
- Compile Association invoices to be approved by the President and/or Treasurer of the BOD
- Cut checks three times a month
- Maintain appropriate reserve balances in the Association’s accounts and make recommendations regarding reserve investments
- Prepare the annual budget for the Association in accordance with Florida Statutes
- Provide financial statements to the unit owners as required by Florida Statutes
Meetings:
- Prepare agendas for each BOD meeting and post according to Florida
- Prepare packets for each BOD meeting. Items to be included will be decided by the BOD
- Provide management report at each meeting to provide updates on projects, contracts coming up for renewal and any other pertinent info1mation
- Complete meeting minutes within 5 days of the meeting (if a PBM secretary is utilized)
- Prepare all required communications and proxies for residents as required by Florida Statutes
Unit Owner Delinquencies
- Send out delinquency and pre-lien letters as necessary
- Advise the BOD on next steps for delinquent units
- Fulfill estoppels requests and provide accurate delinquent amounts to the Association’s attorney
- Maintain a log of delinquent units including, but not limited to: owner name, amount owed, status of bank foreclosure case, recommendations on next steps
- Provide updates to the BOD at monthly meetings
After-Hours Emergencies: Answer all after-hours emergency calls promptly
Property Issues/ Projects/ Contracts:
- Complete thorough weekly property walks and maintain a list of items which need improvement
- Ensure all contracts are being fulfilled
- Collect bids for property vendor contracts and projects as directed by the
- Effectively communicate key issues to the BOD and contact the appropriate Board member when issues arise
Owners & Residents:
- Handle all resident issues within the guidelines of the various property policies, the condominium documents and the Florida Statutes
- Ensure all owners are informed of key property events and ensure that communications are timely,
thorough, proof read, and utilize a format approved by the Secretary.
- Ensure all Association policies are being followed
- Enforce fines for those residents in violation of Association rules
Job Type: Full-time
Salary: $55,000.00 to $60,000.00 /year
Experience:
- community association management: 3 years (Required)
Education:
- High school or equivalent (Preferred)
Location:
- Saint Petersburg, FL 33706 (Preferred)
License:
