Job details
Salary $14.00 – $17.50 an hour
Job Type Full-time
Number of hires for this role1
Qualifications
- Accounts Receivable: 1 year (Preferred)
- Criminal background check (Preferred)
Full Job Description
POSITION SUMMARY:
The Grants Billing Specialist is responsible for providing timely & accurate Grant invoices and support to the administrative team.
RESPONSIBILITIES:
- Prepare and submit monthly and quarterly invoices for grant reimbursement.
- Prepare and submit monthly, quarterly, and annual financial and/or programmatic reports for grant compliance.
- Support the administrative team in all day-to-day activities including routine and advanced administrative tasks.
- Create and maintain data using a variety of tools, including spreadsheets and database management systems.
- Organize and maintain electronic and paper files.
- Scan and upload payroll documents and travel reimbursement requests.
- Work on complex assignments where independent action and a high degree of initiative are required.
- Process donations (including acknowledgements and other donor correspondence) and other accounts receivable, interfacing with the development and finance departments.
- Assist the Grants & Resource Development Manager.
- Maintain inventory of and order supplies and office equipment.
- Assist the Compliance and Information Services Manager in compliance reviews.
- Participates as needed in special department projects.
- Perform other duties assigned.
BASIC STANDARDS OF PERFORMANCE:
- Satisfactory attendance and punctuality.
- Compliance with all Gulfcoast Legal Services policies and procedures.
- Familiarity with and adherence to the organization’s mission.
- Satisfactory completion of primary and secondary duties and responsibilities of the position as required by management and supervision.
SPECIAL KNOWLEDGE AND SKILLS:
- Knowledge of basic office procedures, including data entry.
- Advance knowledge of Excel.
- Strong communication skills, both oral and written required.
- Ability to deal professionally, courteously and efficiently with people.
- Ability to define problems, collect data, establish facts, and draw valid conclusions; exhibit independent judgment in the implementation of plans, procedures and policies
- Knowledge of the principles and techniques of grant administration and billing, contract administration and negotiations, community organization, fiscal and organizational management, principles and practices of marketing and public relations.
- Ability to plan, direct and coordinate activities; negotiate and administer contracts; work with commercial vendors, government agencies, community groups and other organizations as necessary; communicate effectively in both written and oral forms; etc.
- Ability to work independently.
EDUCATION/EXPERIENCE REQUIREMENTS:
- Minimum of a high school diploma or equivalent
- Demonstrated ability to communicate effectively in both written and oral form.
- Non-Profit experience with two years in a position with similar responsibilities preferred.
- Proficiency in Microsoft Word, Excel and PowerPoint.
PHYSICAL DEMANDS:
- Ability to work on various projects with different priorities.
- Ability to work overtime when required.
- Ability to lift and/or carry office supplies, equipment, files, etc. up to 25 lbs. when required.
Gulfcoast Legal Services is an equal opportunity employer and dedicated to a diverse workplace.
Job Type: Full-time
Pay: $14.00 – $17.50 per hour
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
COVID-19 considerations:
Staff members have their own offices w/ social distance measures in place. Our offices are cleaned and sanitized daily.
Experience:
- Accounts Receivable: 1 year (Preferred)
Work Location:
- One location
This Job Is Ideal for Someone Who Is:
- Dependable — more reliable than spontaneous
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- Autonomous/Independent — enjoys working with little direction
This Company Describes Its Culture as:
- People-oriented — supportive and fairness-focused
- Team-oriented — cooperative and collaborative
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
- A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
- A good job for someone just entering the workforce or returning to the workforce with limited experience and education
- A job for which all ages, including older job seekers, are encouraged to apply
- Open to applicants who do not have a college diploma
- A job for which people with disabilities are encouraged to apply
Company’s website:
Benefit Conditions:
- Waiting period may apply
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Plastic shield at work stations
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
– Today
