At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That’s why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.
Watch Our Story:‘ https://www.hdrinc.com/our-story’
We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.
HDR is hiring an experienced Project Administrator for our Florida-based CEI practice.
Primary Responsibilities
- Take responsibility for a wide variety of specialized project-related administrative and accounting functions
- Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
- Compose and develop correspondence and reports
- Manage project insurance matters
- Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
- Manage project documents and files
- Answer questions regarding company policies, procedures, and guidelines
- Organize and coordinate meetings, and assist with presentations
- Work with complex contracts and sub-agreements
- Track and monitor project budgets, workloads, and schedules
- Actively participate in project reviews
- Exhibit professionalism with clients
- Work closely with multiple Project Managers and project teams
- Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
- Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
- Oversee activities of other administrative project support staff as needed
- Perform other duties as needed
Required Qualifications
- A minimum of 7 years contract-related experience; advanced degree or contract certification program may substitute for years of experience
- Knowledge of contracting concepts and company and client requirements
- Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
- Ability to work independently and meet deadlines, with minimal management oversight
- Proficient with Microsoft Office software, including complex MS Excel spreadsheets with formulas
- Excellent writing and people skills
- Strong math, analytical and organizational skills
- An attitude and commitment to being an active participant of our employee-owned culture is a must
Preferred Qualifications
- Bachelor’s degree
- Ability to interpret construction schedules
Why HDR
At HDR, we know work isn’t only about who you work for it’s also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other’s contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.
