JOB DESCRIPTION
NON-EXEMPT
Job Title: Human Resources Assistant
Company Name: The Spring of Tampa Bay, Inc. Location: Administrative Office
Division: Department: Human Resources
Supervisor’s Title: Chief Financial Officer
- Summary of the main function/purpose of the position:
Provides administrative support to the Human Resources function as needed e.g., generations of correspondence, record keeping, file maintenance. Also provides limited administrative coverage to the Administration building.
______________________________________________________________________________
- Principal duties/responsibilities:
-
- Assist with administration of employee health, welfare and retirement plans.
- Assist with open enrollment.
- Provide support for HR projects.
- Employee enrollments and terminations.
- Reviews monthly billing from providers to ensure accuracy and resolves discrepancies with carriers, payroll and employees.
- Work closely with accounting to ensure accurate input of employee allocations.
- Maintains applicant files and generates correspondence to applicants, performs reference, background checks and facilitates drug screening of applicants.
- Maintain records of employee trainings.
- Also maintains a tickler file for the purpose of notifying supervisors in advance of their employees’ initial 90-day evaluation.
- Performs HRIS data entry and personnel file maintenance.
- Processes request for employment verification.
- Facilitates administrative communications by efficiently handling incoming phone calls and promptly routing messages.
- Other duties and responsibilities for special projects as assigned.
III. Accountability: Areas in which the position is accountable/responsible:
- Records: Responsible for accurate maintenance of personnel information.
- Human Resources: Maintains complete confidentiality with regards to the records and/or employee/organizational information you become privy to as a member of the HR department.
- Prompt and accurate dissemination of The Spring’s human resources information.
- Business-Related Contacts:
- Internal: All staff
- External: Applicants, volunteers and vendors
______________________________________________________________________________
- Educational and/or equivalence in experience requirements:
-
- A minimum of high school or equivalent is required. College training in human resources or accounting related fields preferred, but not required.
- Two-plus years of professional administrative support experience required.
- Experience in human resources or accounting is preferred.
- Computer proficiency required, including Windows and MS Office products.
- Valid Florida driver’s license.
______________________________________________________________________________
- Specialized or technical educational requirements:
- None.
______________________________________________________________________________
- Certification or licensing requirements:
- None.
______________________________________________________________________________
- Specialized equipment or machines used in the course of the duties of the position:
- Computers and standard office equipment.
______________________________________________________________________________
- Physical Demands:
- While performing the duties of this position, the employee is frequently required to stand, sit, talk, and hear.
- The position requires the employee to use hands to reach.
- The responsibilities of this position require bending, moving and/or lifting up to 20 pounds.
- Specific vision abilities required by this position include close vision, depth perception and the ability to focus.
- The position requires the ability to operate a motor vehicle.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
______________________________________________________________________________
- Work Environment:
- The work environment of this position is that of an office atmosphere. Noise level is normally quiet to moderate.
- The employee may be exposed to weather elements in the course of fulfilling job requirements.
-
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
______________________________________________________________________________
- Additional Remarks:
- Excellent written and verbal communication skills.
- Excellent organizational skills and ability to handle multiple projects.
***Must be able to pass a Level II background screening and drug screening***
NON-DISCRIMINATION POLICY The Spring of Tampa Bay does not discriminate by reason of race, sex, color, age, national origin, religion, disability, marital status, sexual orientation or gender identity.
AAP, EEO, M/F/V/D, DFWP, E-Verify.
