As the Junior Office Manager/Administrative Assistant you will help our growing real estate team ensure they can focus on what they do best- Real Estate!
You will represent the team, serving as a great first impression and the initial point of contact. Someone with knowledge or experience in the real estate industry would be a huge plus!!
Schedule: Monday-Friday 9am-4:30pm
Responsibilities:
- Maintain updated database of clients as well as suppliers, and all entities that realtor does business with, i.e. Attorneys, Association Managers, Inspection Companies, Contractors, etc.
- Preparing listing agreements
- Managing new listing and entering into MLS, order photos and video. Participating in preparation of regular reports on listing performance
- Participating in preparation of open houses and their announcements
- Update Marketing Assistant with any changes
- Assisting with all due diligence: reports, specific documents, inspections, keeping track of transactions, closing scheduling meetings and appointments for showings
- Preparing documents such as show-sheets and property information
- Manage day-to-day office operations
- Develop and implement systems for sellers, buyers, lead generation, contact database management, and back-office support
- Create and maintain an Operations Manual that documents all systems and standards
- Coordinate the purchase, installation, and maintenance of office equipment * Serve as the first point of contact in handling customer inquiries or complaints
- Responsible for keeping the Team informed regarding any problems or issues that need to be handled.
Requirements:
- Bachelor’s degree
- Previous real estate experience is a plus, but not a deal-breaker
- Ability to work in a small family run business. This is not a corporate environment at all.
- Strong attention to detail
- Outstanding organizational and time management skills
- Able to multitask and prioritize daily workload
- Discretion and confidentiality when handling PIP information
- Proficiency in Word, Excel, Windows and MAC
- Excellent verbal and written communications skills
- Loves organizing and tracking data
- Reliable and responsive
- Is flexible, experienced in professional communications, and not easily rattled
- Is coachable/loves to learn/not afraid to put in the hard work to grow personally as well as professionally
- Proactive (mind-reader)
Indeed Hire and Paci Realty LLC are working together to find the best candidate for this job.
By applying, you agree to be contacted by our agent, Indeed Hire, and receive updates via text and phone about your application.
Job Type: Full-time
Salary: $30,000.00 to $34,000.00 /year
Experience:
- office manager and/or administrative assistant: 1 year (Preferred)
- real estate: 1 year (Preferred)
Education:
- Bachelor’s (Required)
Job distance:
- Tampa, FL: Between 31 and 40 miles (Required)
