- General Information
- Job Title: Law Firm Conflicts / File Intake Assistant
- Location:
- 100 South Ashley Drive
- Suite 2000
- Tampa, FL, 33602-5311
- United States
- Employee Type: Non-Exempt FT
- Job Category: Administrative
- Required Degree: High school
- Description Phelps Dunbar LLP is an AmLaw 200 full-service law firm. This position is responsible for conflicts and new file intake duties. The position reports directly to the Director of Practice Group Support in New Orleans.
- Essential Duties and Responsibilities:
- Using established guidelines, run conflict searches on potential new clients, matters and timekeepers timely and accurately and transmits them to the appropriate attorney.
- Add and link related parties from conflict searches into the Firm’s Conflicts Database.
- Delete all conflict search batches as their parties have been linked and their respective files are opened and those where a file was not opened.
- Issue new client and/or matter numbers upon proper approvals.
- Ensure accuracy of client data and rate/billing information entered into Elite.
- Track the status of engagement letters.
- Assist with annual multi-timekeeper review and inactive file review.
- Assist with firm wide conflicts and new files during peak periods or when another assistant is out.
- Assist with inquiries of client/matter information maintained in Elite.
- Uphold Firm policies and procedures.
- Maintain a professional, customer service attitude with peers and management.
- Requirements Education and Experience Required:
- High school diploma required and preferred to have experience in the legal industry. Qualifications and Skills Required:
- Excellent communication skills are required to ensure efforts are consistent and compliant with the firm’s standards.
- Must be courteous, professional and a team player within the department. Strong organizational skills with an ability to multi-task is a must.
- Proficiency in Microsoft Office is required, particularly Excel, Word and Outlook.
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