Legal Administrative Assistant – Hiregy (Tampa, FL)

About the Company:  Fast food restaurant chain seeks experienced Legal Administrative Assistant for Contract to Hire position.

Type: Contract to Hire.

Schedule:   M-F 8:00 – 5:00

Job Description:

• Performs general administrative duties such as making travel arrangements, preparing expense reports, ordering office supplies, reconciling invoices and setting up meetings.
• Answers incoming calls, clarifies needs and independently responds when possible.
• Prepares agendas, notices, minutes and resolutions for meetings.
• Prepares confidential correspondence, reports and other complex documents.
• Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.
• Supports other team members in assigned project based work.
• Files, sends out certified letters, stores documents both onsite and in offsite storage.
• Facilitates check requests for settlement agreements, ensures Affidavits are executed and returned.
• Performs other duties as assigned or requested.

Requirements and Qualifications:

• Excellent customer service skills with the ability to engage others and establish rapport.
• Excellent verbal and written communication skills with ability to effectively communicate and build relationships with all levels within the organization, and with guests, franchisees, and suppliers.
• Excellent organizational skills with ability to handle multiple priorities, meet demanding deadlines, adjust to sudden changes in workflow, and maintain high quality standards.
• Excellent analytical skills with the ability to think independently, take corrective action, and to resolve inquiries and requests for information.
• Ability to effectively present information and respond to questions from groups of managers, clients, Guests and the general public.
• Ability to maintain all job-related information in a confidential and private manner.
• High degree of proficiency with Microsoft Office suite and Internet software.
• Three to Five years’ experience with familiarity with real estate and legal terms.
• CSR or convenience industry experience preferred.
• Maintain confidentiality.
• Be comfortable to communicate with peers and groups of managers and general public.
• Maintain a professional demeanor

Michelle Louden   [email protected]