Job details
Job Type Full-time
Full Job Description
Since its inception in 1986, Hill Ward Henderson has grown steadily, while based on a client-focused philosophy that combines the talent, resources, and technologies of a large firm with the attention of a smaller firm. The firm hires talented, committed professionals with a strong work ethic and a passion for the profession. We provide our team members with the tools and the work environment they need to achieve success and forge lasting relationships. We foster positive connections with each other, with clients, and with the community at large.
The Legal Assistant will perform a wide variety of tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Legal Assistant maintains general knowledge of the Commercial Real Estate’s practice groups and a specialized knowledge of the assigned attorneys’ practice area(s) and clients in order to ensure extraordinary client satisfaction.
Essential Duties:
Manage the day-to-day schedules of the attorneys. The ability to be proactive and think ahead are key.- Assist attorneys with preparation of legal documents such as mortgages, deeds, loans. Create, edit, and proofread work product to ensure accuracy.
- Maintain calendars including appointments, meetings, travel and trip plans.
- Prepare and maintain spreadsheets and databases for legal files.
- Processing reimbursements, expense reports and check requests.
- Effectively manage projects by meeting deadlines and conducting follow-up as needed.
- Inputs, reviews, edits, and closes timekeepers’ time entries through the firm’s web-based time entry program using firm standards.
- Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
- Opens new matters and generate client conflict checks. Sets up and maintains timekeeper’s work files, including daily and regular filing. Indexes and prepares files for off-site storage.
- Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Qualifications:
Minimum of 2 years of legal assistant, administrative assistant or comparable position.- Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
- Experience with a document management system and time entry system.
- Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
- Attention to detail and good organizational and analytical skills.
- Flexible attitude and the ability to deal well with changing assignments and priorities.
- Flexible for overtime.
- Ability to multi-task.
- Professional appearance and demeanor.
- Client-oriented focus.
- Billing experience preferred (including electronic billing).
- Law firm experience preferred, but not required.
- BA/BS preferred, but not required.
Hill, Ward & Henderson
