Compensation
$17 to $19 Hourly
Benefits Offered
401K, Dental, Life, Medical, Vision
Employment Type
Full-Time
Paperless AV rated litigation law firm seeking to hire a Legal Assistant with a minimum of 3 years prior law office experience to perform initial case intake responsibilities and medical record and bill retrieval and organization. Applicant must be dependable and able to work independently as well as be able to multi-task and be self-motivated.
The is a remote position. Applicant must have reliable WiFi and a work space at home.
Essential Legal Assistant Duties and Responsibilities:
- Scans & sorts incoming and outgoing documents such as intake documents, medical records, bills, photos, etc.
- Names/uploads documents to the firm’s case management system (Aderant Total Office a.k.a. Client Profiles)
- Takes intake calls from potential clients
- Sorts source documents and identifies and interprets data to be entered into the firm’s case management system.
- Contacts originators of source documents to resolve questions, inconsistencies, or missing data.
- Compiles, sorts, and verifies accuracy of data to be entered and makes corrections as needed.
- *The company reserves the right to add or change duties at any time.
Essential Medical Records Retrieval Responsibilities:
- Responsible for retrieving medical records by sending a formal request and tracking the request until records are received;
- Classifying those records and uploading them into an electronic records repository using Adobe Acrobat Pro
- Updating the special damages, liens, and parties in the client’s case file in the case management system, Aderant Total Office.
- Review and audit medical records for accuracy and completeness.
- Prepare invoices to recover cost of providing services.
- Participate in project-related meetings and provide updates
Special Skills/Licenses/Training/Certifications Necessary:
- Basic understanding of medical records.
- Ability to communicate with a range of providers, prioritize work effectively and must be able to multi task in a fast-paced, oriented law office environment.
- Attention to detail, strong organizational skills, strong analytical and critical thinking skills and must be process driven and self motivated to follow up until task is completed.
- Proficient use of Client Profiles/Aderant Total Office preferred.
- Proficient use of Microsoft Office 2007 or later, and Adobe Acrobat Pro a MUST.
- Excellent verbal and writing skills are critical.
General Skills:
- Excellent verbal and written communication
- Problem solving
- Active listening
- Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- Knowledge of Dropbox, Aderant Total Office, Microsoft Office, and Adobe Acrobat Pro
Physical Demands:
- Ability to safely and successfully perform the essential job functions, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance.
- Must be able to lift and carry up to 25 lbs.
- Must be able to talk, listen and speak clearly on the telephone.
Benefits and Incentives:
- Employees work a 37.5 hour work week
- 401k plan
- 80% of employee’s medical insurance paid
- Long term disability insurance paid
- Life insurance policy paid
- Up to 10 days PTO, 5 paid days off for Christmas holiday, and other standard holidays paid
Job Qualifications:
- Education: High school diploma or equivalent; some college preferred
- Experience: 3-4 years of related experience
- Preference will be given to candidates who possess experience in mass tort litigation and/or medical record retrieval
