HCI Group, Inc. owns subsidiaries engaged in diverse, yet complementary business activities, including homeowners insurance, flood insurance, real estate and information technology services. Our affiliated companies consist of TypTap Insurance, Omega Insurance Agency, Exzeo, Greenleaf Capital, and Homeowners Choice Property & Casualty Insurance Company, Inc. which is a leading provider of property and casualty insurance in the state of Florida.
JOB SUMMARY
The Legal Office Assistant will perform legal secretarial duties, coordinate office activities and provide office administration.
ESSENTIAL FUNCTIONS
- Proactively support attorneys, as directed
- Receive and greet visitors, answer telephone calls, and respond to general inquiries such as whether or not hearings are going forward
- Sort, open, log and distribute incoming mail and electronic mail and upload to case files
- Coordinate and set hearings, depositions, mediations and other relevant events
- Manage attorney calendars, including calendaring due dates for the responses to complaints and discovery
- Prepare, file and serve legal documents such as notices of email designation, notices of appearance, notices of deposition and notices of the hearing
- Assist with releases, prepare joint stipulations for dismissal and proposed orders for dismissal, as well as actively following up as needed
- Use electronic filing systems in Florida such as the Florida Courts E-Filing Portal and eCourtsey
- Compose routine letters, memoranda and reports
- Proofread and correct documents for grammar, spelling, punctuation, format and syntax
- Coordinate office supplies, equipment and repair/maintenance services through the Corporate Office
- Assist with the preparation of expense reports, time keeping and other similar records
REQUIRED SKILLS & EXPERIENCE
- Property insurance defense and litigation experience preferred
- Must be self-managed and be able to work independently
- Solid organizational skills and strong attention to detail in meeting deadlines
- Advanced knowledge of software applications including Microsoft Outlook, Word and Excel
- Must have the ability to use Florida’s web based systems such as the Florida Courts E-Filing Portal and eCourtsey.
- Ability to accurately process a variety of tasks and high volumes of work in a fast-paced environment
- Excellent interpersonal and communication skills both verbally and written
- Holds a high level of professionalism
EDUCATION & TRAINING
- Associates’ Degree or five (5) years legal office experience required; Bachelor’s degree strongly preferred
EXPERIENCE
- Minimum of two (2) years of legal office experience
HCI Group and its subsidiaries are pleased to offer competitive pay, generous benefits, and an exceptional working environment. Our beautiful corporate office is conveniently located in the Westshore District, and we offer free, covered parking. HCI Group is also committed to the physical and financial well-being of our employees. We offer 100% employer-paid health, dental, vision, life, and disability insurance for employees, a flexible paid-time off plan, and a generous 401(k) match.
We are seeking highly-motivated, intelligent, energetic individuals who will take advantage of all the opportunities in our growing company. HCI Group is an Equal Opportunity Employer, a Tobacco-Free Workplace, and an E-Verify Participant. We strive to maintain an open, collaborative culture where teamwork is paramount and support the efforts of our employees and the greater community by hosting many charitable and social events throughout the year.
This is a non-management position
This is a full time position
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