We are looking for a full time Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks at our busy Clearwater law office. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Skills
- Professional attitude and appearance a must
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- Basic computer skills and Microsoft Office knowledge is required.
- Prior hands-on experience with office equipment (e.g. fax machines and printers)
- Prior work experience as a Receptionist, Front Office Representative or similar role a plus but not required. Willing to train the right entry level candidate.
Hours: Monday – Friday 8:30 AM – 5:00 PM (FT/40 hrs per wk)
Compensation: $10.00 – $12.00 Per Hour to start (based on experience)
Benefits: Paid holiday, vacation and sick/personal time after 90 days.
Job Type: Full-time
Pay: $10.00 – $12.00 per hour
Benefits:
- Paid Time Off
Schedule:
- 8 Hour Shift
- Day Shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Location:
- Clearwater, FL 33755 (Required)
Work authorization:
- United States (Required)
Working Days:
- Monday (Required)
- Tuesday (Required)
- Wednesday (Required)
- Thursday (Required)
- Friday (Required)
Application Question:
- Are you proficient in MS Office? If so, which programs? Can you type? How many wpm?
Work Location:
- One location
Typical start time:
- 8AM
Typical end time:
- 5PM
This Company Describes Its Culture as:
- Detail-oriented — quality and precision-focused
- Stable — traditional, stable, strong processes
- Team-oriented — cooperative and collaborative
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- Open to applicants who do not have a high school diploma/GED
- A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
- A good job for someone just entering the workforce or returning to the workforce with limited experience and education
- A job for which all ages, including older job seekers, are encouraged to apply
- Open to applicants who do not have a college diploma
Company’s website:
Company’s Facebook page:
Benefit Conditions:
- Waiting period may apply
Work Remotely:
- No
