- Location
- Tampa, FL 33602
- Job type
- Full Time, Employee
-
About the Job
Legal Secretary/Practice Assistant
Real Estate/Corporate
At Buchanan Ingersoll & Rooney PC, working together – to serve clients and to serve each other – is what we’re all about. Our Firm has multiple offices in Florida, New Jersey, New York, and Pennsylvania, as well as offices in California, Delaware, North Carolina, Virginia and Washington, D.C.; we are always looking for talented professionals to join our team.
Currently, we are recruiting for an experienced Legal Secretary/Practice Assistant in our Tampa, FL office. This person willsupport members of the firm’s Real Estate and Corporate Practice Groups.
Responsibilities include:
- Preparation of Real Estate and Corporate loan documents in the appropriate format, as assigned by multiple timekeepers.
- Efficient workflow which includes the duplication, printing, mailing and merging of documents.
- Proofreading of all work for both content and context.
- Preparing and maintaining client and office files both in electronic and paper filing systems.
- Preparing closing binders for real estate closings.
- Accurate imputing of lawyer time into the accounting system.
- Preparation and submission of new client and/or new matter forms.
- Making travel arrangements which include hotel and airline reservations.
- Preparing and submitting expense reports and check requests.
- Working with the Billing Department to resolve billing problems and efficiently process final billing statements.
- Communicating with clients on a daily basis via phone or email.
- Scheduling and coordinating meetings and conferences.
- Other duties as assigned.
Skills and Requirements:
- Minimum 5 years Corporate/Real Estate experience is a required.
- High School Diploma or its equivalent required. Certificate or Degree from a business school is a plus.
- Prior use of a document management system (Filesite, Netdocs) and e-recording software preferred.
- Redlining experience required, knowledge of Workshare a plus.
- Proficient with Microsoft applications with advanced level in Word and Outlook.
- Ability to organize and prioritize workload and anticipate what needs to be done.
- Outstanding written and verbal communications, ability to professionally interact with clients, attorneys and staff.
- Proven work ethic with the ability to multi-task several complex assignments with tight deadlines.
- Ability to work overtime, if required.
Buchanan Ingersoll and Rooney PC offers a benefit package that includes;
- Medical
- Dental
- Vision
- 401K program
- Pension Profit Sharing program
- Paid Time Off
- Paid Holidays
We are an Equal Opportunity Employer.
