Legal Secretary / Commercial Real Estate – Trenam Law (Tampa)

by | Aug 6, 2019 | Job Opportunities

Job Description

AV rated law firm, with offices in Tampa and St. Petersburg, is seeking legal assistant candidates with 3+ years of experience in administrative tasks that may include specific experience working in commercial real estate, particularly related to lending. Preference will be given to those with a desire to learn and a strong service inclination. This position will be located in our Tampa office.

JOB DESCRIPTION

Summary/Objective
Enhance attorney effectiveness by providing exceptional support to maintain organization, communicate with clients and others within the practice group, have or quickly develop a thorough understanding of the real estate lending process and procedures, will handle electronic court recordings, will manage client documents and attorney/paralegal email and file into the firm’s document management system. The position is responsible for ensuring the efficient and timely completion of the post-closing process. Additionally, formatting, editing and minor drafting in Word will be routine tasks in this role.

COMPETENCIES

  • Excellent spelling and grammar
  • Detail oriented
  • Accurate data entry
  • Organizational skills
  • Service attitude
  • Thoroughness
  • Ability to use the firm’s Aderant financial software (time-entry, conflicts) Windows/MS Office Software/Document Management Software and learn new technologies
  • Personable and Collaborative
  • Communication Proficiency, both written and oral

SKILLS/CHARACTERISTICS

1. Document Management/Organization

2. Meet Deadlines

3. Appropriate Telephone Manners/Presentation, as well as Ability to Operate Phone/Voicemail

4. Office Experience – General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Client Relationships

Candidates should exhibit a high degree of professionalism, be able to demonstrate successful working relationships, have a strong work ethic and dedication to client service, have the confidence to request information from more senior employees and possess a strong orientation for detail.