LISTI02025
Position Summary:
The Listing Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Listing Coordinator must be adaptable to change and be solutions oriented. He/She will manage the entire list-to-contract process efficiently and effectively to ensure all listings are marketed and provided with communication. This individual must provide exceptional customer service.
Qualifications:
- Excellent at building rapport •People oriented •Strong written and verbal communication skills •Good organizational skills •Learning based
Qualifications Required:
- Requires a minimum of high school diploma or its equivalent •Requires a minimum of 1 year real estate experience •Customer service experience
Essential Functions & Responsibilities:
- Act as liaison between real estate agents, and clients during the process of a real estate listing and effectively manage the administrative tasks involved until contract status •Oversee all aspects of sellers transaction from initial contact to executed purchase agreement •Prepare all listing materials: pre-listing presentation, Listing Agreement, Sellers’ Disclosures, obtain online property profile, research old multiple listing service (MLS) listings, etc. •Obtain necessary signatures on Listing Agreement, disclosures and other necessary documentation •Coordinate & consult with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities •Maintain accurate and compliant files for all transactions •Coordinate showings & obtain feedback •Provide proactive weekly feedback to sellers regarding all showings and marketing activities •Coordinate public open houses with Sellers, Agent and Agent Services Coordinator •Input all listing information into multiple listing service (MLS) and marketing websites and update as needed •Submit all necessary documentation to Compliance Coordinator •Input information into client database, prepare drip campaigns, and other transaction management systems •Create a house file (either in Dotloop or physical) for all transactions •Understand the contracts in order to summarize all important terms, conditions, and contingency dates •Draft any addenda needed and keep a record of them on file and ensure they are shared with relevant parties •Be a point of contact/resource for all questions that arise throughout the listing process from agent (and client, etc.) •Stay in good communication with the agent if any issues arise that they need to handle or negotiate.
