Urgently hiring
Job details
Salary $70,000 – $80,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- US work authorization (Required)
- High school or equivalent (Preferred)
Full Job Description
Manager – Administrative Services
Location: Tampa, FL
About the Role
The Office Manager role, based in Validity’s Tampa, FL office, is a key role within the Company’s administrative services function. This position requires a reliable, detail-oriented and tech-savvy professional to roll up their sleeves to support day-to-day office management functions in Tampa, oversee multi-site facilities needs and manage one or more employees
Position Duties and Responsibilities
- Submit and manage maintenance requests to building management, and make recommendations for services, vendors, and other facilities needs
- Manage office maintenance projects and requests for vendor comparison/evaluation
- Support space planning needs and manage Tampa office seating chart; Coordinate workstation, office, and/or parking space moves
- Lead local office’s Engagement Committee
- Coordinate team member activities, including but not limited to planning and executing on-site and off-site events, happy hours, meetings, and conferences
- Coordinate travel and/or meeting space requests for senior leaders
- Setup new hires’ workstations and clean out exiting employees’ workstations
- Order office and break room supplies, office furniture, snacks, meal catering, etc.
- Restock office and break room supplies, coffee and snacks daily; Setup, tear down and clean up after meal catering, meetings, and events
- Complete a monthly safety walk-through of the Tampa site, identifying maintenance needs and/or risks and escalating needs to senior leaders for resolution
- Participate in Emergency Management planning and communications
- Ensure that all office and kitchen machines are working and maintained by vendors
- Coordinate, interact, and maintain positive relationships with vendors and property managers
- Manage, organize and track purchases; Approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment
- Update budget with daily, weekly, and monthly expenses with the goal of staying on track of yearly spending and recommend opportunities for cost savings
- Answer lobby doorbell, greet and escort visitors in a warm and professional manner
- Handle inbound and outbound deliveries and mail; Assist in preparing mailings and shipments for HR, Sales, or other teams using Mail Merges and postage systems
- Coordinate routine deep cleaning of local office by cleaning crews
- May occasionally run miscellaneous errands in support of office activities or leadership requests using a personal vehicle
- Other duties as required
Required Experience, Skills, and Education
- High School Diploma or equivalent required
- Must have a valid Florida driver’s license and willing to use a personal vehicle for work purposes
- Must be fluent in English
- 3 or more years experience managing office and facilities functions for large office (75 or more office-based employees per location)
- Outstanding verbal and written communication skills, with a high degree of diplomacy, confidentiality, and professionalism
- Resourceful self-starter who is reliable, conscientious, and organized
- Intermediate or better skills using software systems including, but not limited to, MS Office (Word, Excel, and PowerPoint), MS Outlook, Visio, Adobe Acrobat, Concur, DocuSign, web-based applications, and mobile applications
- Proficiency in maintaining Outlook calendars, expense reports, and office communications
- Strong vendor management skills
- Ability to interact with various levels of leadership, employees, and vendors
- Ability to multitask and manage multiple key priorities simultaneously
- Ability to work full-time (5 days per week) in our Tampa, FL office is required
Preferred Experience, Skills, and Education
- Associates degree or greater post-secondary education is preferred
- Multi-site office management experience is a plus
About Validity
For over 20 years, tens of thousands of organizations across the world have relied on Validity solutions to target, contact, engage, and retain customers – using trustworthy data as a key advantage. Validity’s flagship products – DemandTools, BriteVerify, Return Path, Trust Assessments, and GridBuddy – are all highly rated, #1 solutions for sales and marketing professionals. These solutions deliver smarter email campaigns, more qualified leads, more productive sales, and ultimately faster growth.
Validity is a truly unique company – massive revenue growth, top-tier investors, 5-star product ratings, proven ability to acquire and integrate top tech companies and welcome them into the Validity family, winning culture, and a work environment that fosters hard work, trust, and fun.
Headquartered in Boston, Validity has offices in Tampa, Denver, Indianapolis, London, and Sydney. For more information, visit connect with us on LinkedIn, Instagram, and Twitter.
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Validity is proud to be an equal opportunity employer. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
Job Type: Full-time
Pay: $70,000.00 – $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Overtime
Supplemental Pay:
- Bonus pay
Ability to Commute/Relocate:
- Tampa, FL 33607: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- How soon would you be able to start with our company if you were chosen for the role?
- Please let us know what base salary and total earnings comp packages would make sense for you at this point of your career.
Education:
- High school or equivalent (Preferred)
Work Location:
- One location
Work Remotely:
- No
