Job Overview
This position will work with other managers and the executive team to develop and implement support plans to fulfill the department’s mission and strategic plan. The establishment of a Support Division Manager last year, and reclassification of support managers establishes responsibilities and duties that focus on sections of department Support Services.
Ideal Candidate
The ideal candidate for the Manager of Library Budget & Capital Projects position will have a Master’s degree in Library and Information Science, at least five years of experience in a supervisory management role preparing operational and capital budgets, and proven success working well with front line staff, internal departments, government agencies, and outside organizations.
Preferred experience includes:
- analyzing program expenditures, recommending solutions, and preparing operational and capital budgets for organizations with multiple departments/sections/facilities;
- mapping and responding to trends in economic conditions and legislative proposals and estimating their fiscal impact on operational budgets;
- managing the full life cycle of new capital building projects, facility renovations/retrofits, process improvements, equipment installations, and utility installations and modifications; and
- developing license agreements/leases, memoranda of agreement, and property acquisition.
Starting Salary
$68,952 – $89,638
Click HERE to view our Benefits at a glance
Minimum Qualifications Required
- ALA-accredited master’s degree in library and information science, or a combination of a graduate degree in a related field; AND
- Five years of experience preparing operational and capital budgets or directly related to the position duties; two of which must have been in a supervisory capacity; OR
- An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above; AND
- Possession of a valid Florida Driver’s License.
Core Competencies
- Customer Commitment – Proactively seeks to understand the needs of the customers and provide the highest standards of service.
- Dedication to Professionalism and Integrity – Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
- Organizational Excellence – Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations.
- Success through Teamwork – Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Plan, develop, and implement efficient programs and system-wide support services projects.
- Serves as part of the Management team and engages in long range and strategic planning including work and project plans.
- Approve personnel and financial transactions for section.
- Respond to and resolve customer, vendor, contractor, and staff concerns related to policies, procedures, and decisions; resolve problems between staff and management.
- Participate in the selection of staff, chair interview panels; Make recommendations for hiring, promotion and salary increase, and termination. Implement progressive discipline process, coach,
motivate, rate, and review staff performance. - Serve as liaison and representative to various community groups and at civic and other community meetings.
- Participates in development of the library budget and planning for new support services.
- Provides regular communication to subordinate staff, management, executives and external agencies and departments regarding status of operations, programs, and/or projects.
- Serves as a member of management team and participates in strategic planning, organizational development, regulatory compliance, and the formulations of policy and procedures.
- Other related duties as assigned.
Job Specifications
- Critical Thinking: Engages in objective analysis to evaluate project priorities, developing policies based on best practices, organizing and planning staffing models and schedules. Frequently, the application of multiple activities is employed, and therefore, inductive thinking is also required especially when problem solving and identifying diverse issues.
- Decision Making: The position has a wide latitude to make timely and functional decisions based on the department’s goals and objectives as outlined in the strategic plan and to ensure the quality of projects and integrity of decisions. Independent judgement is required to accomplish the following: study previously established and partially relevant guidelines, plan for various interrelated activities, and coordinate such activities within a work unit, section, or department while completing a project.
- Strategic Planning: Work as part of the management team to provide leadership in the area of both short and long-term planning for support services and collaborate with stakeholders.
- Leadership: Identify priorities and develop a vision for library support services. Provides direction, evaluation and recommendations to senior management on issues and projects.
- Managerial/Operational Skills: Uses subject area expertise to plan, organize, coordinate, and ensure the successful execution of support services. Requires identification and analysis of diverse problems and reviewing manuals and administrative procedures and modifying them for unusual situations.
- Analytical Ability: Skill at performing analysis and the ability to apply logical thinking in order to solve complex problems, resolve conflicts, and manage large projects. Apply the principles and practices of quality public library service.
- Managing Complexity: Knowledge of the role of the public library, the services it provides to diverse communities in an environment of rapid change. Reviews and acts on support services projects. Coordinates with other external and internal units/sections to ensure efficient flow of communication.
- Knowledge of the principles and practices of library management and ability to apply to department support services.
- Knowledge of library functions, services, activities, requirements and objectives of the department’s support projects.
- Knowledge of federal, state and local regulations pertaining to projects.
- Skill in applying existing library policies and procedures to project management and in creating new approaches to develop and modify work plans, methods, and procedures as they relate to support services.
- Skill in the application of supervisory techniques; administers the performance appraisal by rating and reviewing performance of subordinate professional staff and coaching, training, counseling, and evaluation performance.
- Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, management, other County departments, vendors, contractors, and local stakeholder groups to accomplish the library’s mission.
- Ability to communicate effectively both orally and in writing in order to present information, prepare a variety of reports and adjust as required by the audience.
- Ability to identify relationships that explain facts, data or other information, and make correct inferences or draw accurate conclusions as it relates to fulfilling the department’s vision and initiatives.
- Ability to take a long-term view and recognize opportunities to help Library Services accomplish its objectives.
- Ability to remain calm and provide guidance to subordinate staff as situations arise.
Physical Requirements
- Primarily indoor office environment. Travel to branches, work sites.
- Frequently sitting at a desk or table. Occasionally standing or walking. Intermittently sitting, standing, or stooping.
Work Category
- Sedentary work – Exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Emergency Management Responsibilities
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, the County’s Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.
