Join Franklin Street – the fastest growing commercial real estate firm in the Southeast!
Franklin Street is currently seeking a Marketing Assistant for our Investment Sales team to work in our corporate headquarters located in the Westshore area of Tampa.
The Marketing Assistant will support our commercial real estate sales teams primarily by executing marketing projects, research, and administrative tasks. This role is best suited for with a flair for marketing combined with strong systems proficiency and an enthusiasm for customer service.
DUTIES AND RESPONSIBILITIES
Marketing
• Acts as lead for marketing projects, including but not limited to creating client listings, client site packages, coordinating direct mailings and e-blasts, creating brochures and marketing packages, planning and coordinating presentations, disseminates information via LoopNet and the Company’s website, etc., for sales teams.
• Creates and makes available Executive Summaries and marketing packages in the database within two hours of listing activation; including other agent’s apartment deals in our markets.
• Creates demographic maps, aerials, target area maps and reports using REgis once properly trained.
• Updates Status Reports for sales and leasing team members.
• Creates marketing packages including generation of maps and reports for each site.
• Manages the creation and storage of closed deal folders for the sales team.
• Helps with the construction of Brokers Opinion of Value (BOVs).
• Performs desktop publishing on regular basis to assist in the creation of marketing materials. Creates and develops visual presentations.
• Performs competitive message and general research for sales team members.
o Follows competitor messaging/emails
o Follows trade publications/events etc.
• Ensures that all branded materials are consistent and in a corporate-approved template including emails, flyers, newsletters, and deliverables.
• Reaches out to agents/producers proactively each quarter or before any major events to execute collateral updates.
• Works with Marketing and PR teams to prepare draft press releases and identify opportunities for press
Database Maintenance
• Maintains company database by adding or verifying contact information, updates listing pipeline and property databases to ensure orderly files and accessibility. Manages e-blast tracking spreadsheets.
• Conducts file back-ups routinely.
• Tracks Website Registrations and Link Tracking
Contract Management
• Upon receipt of Representation Agreement, Letters of Intent and/or Offers, and Purchase or Sale Agreements, scans document immediately and places in database folder and escrow folder.
• Communicates with agents upon receipt and completion of contract.
• Executes New Listing or Under Contract processes upon receipt of appropriate contract. (See attached checklists.)
• When listing is under contract, marketing coordinator tracks due diligence timeline, notifying lead listing agent 2 days prior to contractual date commitments via email.
• Maintains due diligence documents.
Client Communications
• Responsible for ensuring prompt and adequate response to client’s requests via telephone, email and/or mail.
• Upon receipt of signed Confidentiality/Registration Agreements, sends offering memorandums (packages) out within 24 hours.
• Answers incoming phone calls referring to agent or handling request.
Office Support / Misc.
• Schedules and organizes activities such as appointments, meetings, for the Managing Director and other applicable producers on team as needed.
• Maintains strict confidentiality regarding company marketing and business matters.
• Performs other duties as assigned.
• One year or more of experience in a marketing and/or communications highly preferable.
• Experience utilizing a variety of marketing/media communication vehicles including web, email promotion, and traditional service/product collateral a plus.
• Knowledge of off-line marketing disciplines i.e.: direct marketing, collateral development, public and media relations, and event marketing preferred.
• Should possess the ability to learn how to analyze, and interpret general real estate contracts, professional journals, and/or governmental regulations.
• Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires continuous attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Strong organizational skills and the ability to multi-task in a fast-paced setting.
• Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 2+ years of related experience. Must possess demonstrated administrative/organizational skills.
• Professional business level communication skills including the ability to read, write, speak and comprehend the English language at a fluent and professional level (both in person and over the phone).
• Professional business demeanor and ability to handle confidential and/or time sensitive information appropriately with investors, brokers, and the general public. Position continually requires demonstrated poise, tact and diplomacy. Professional business attire is required.
• Must be able to work independently with minimal direction/supervision.
EDUCATIONAL/TECHNICAL REQUIREMENTS
• InDesign software proficiency highly preferable.
• High level of proficiency in computer skills including MS Office applications (Excel, Word, Outlook, Publisher, and PowerPoint) and internet / application software is required along with a willingness and ability to learn new software programs.
• Proficiency with Adobe Suite (Photoshop, Illustrator, Acrobat Pro, Flash) required.
• Ability to touch-type accurately at 45 wpm or higher required.
• Excellent data entry skills are required. Experience working with databases a plus.
• Undergraduate degree from a regionally accredited college or university preferred.
• Prior experience or coursework in Real Estate is preferred.
• General knowledge of basic accounting level math skills, ability to calculate percentages, pro-rations, bank deposits, time keeping records, etc. required.
Additional Information:
At Franklin Street, we achieve success with a collaborative company culture – hiring top professionals sharing our value for integrity, hard work, and accountability.
Franklin Street offers competitive salaries, medical – including additional discounts, dental, and vision benefits, disability and life insurance, 401(K), paid time off, and holiday pay. We also love working together to help the community through our company sponsored philanthropy events.
Learn more about Franklin Street at www.FranklinSt.com.
Must be able to successfully pass pre-employment (post offer) drug screen and background check.
Franklin Street is an Equal Opportunity Employer
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of staff so classified.
