Job details
Salary $14 – $15 an hour
Job Type Full-time
Full Job Description
We are looking for a reliable Office Admin with experience being a Director of First Impressions.
The Office Admin tasks will include; greeting guests and visitors, administrative support, some accounting, calendar management, and facilities oversight. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated, ask questions, and trustworthy.
They will play a key role within the office environment and be responsible for several day-to-day activities, including overseeing the office’s operations. The Office Admin will also organize any company events or meetings and work on data entry tasks, along with a variety of other front office responsibilities.
Responsibilities
- Coordinates office activities and operations to secure efficiency and compliance with company policies.
- Managing Executive Calendar’s
- Manages phone calls and correspondence (e-mail, letters, packages, etc.)
- Carries out clerical duties such as phone calls, responds to emails, and prepares documents to include letters, and presentations.
- Maintains general office files, including client and vendor files, and all other files related to office operations.
- Manages all inbound and outbound mail and shipments.
- Assist in meetings, events, and travel coordination.
- Oversees the maintenance of office facilities, and equipment.
- Provides support for accounting functions, including receivables and payables.
- Supports the entire office from an administrative perspective.
- Creates and updates records and databases with personnel, financial and other data as requested.
- Tracks stocks of office supplies and canteen supplies and places orders when necessary.
- Oversees all facilities and projects in the main HQ building and 2 other properties owned by Marketopia.
- Assists colleagues whenever necessary.
Requirements
- High school diploma
- Proven experience as an office administrator, office assistant, or relevant role
- Outstanding communication and interpersonal abilities
- Highly detail-oriented
- The ability to self-manage is critical
- Multi-tasking and time management skills, with the ability to prioritize tasks
- Excellent leadership & time management skills with a proven ability to meet deadlines
- Familiarity with office management and facilities procedures
- Excellent knowledge of MS Office
- Previous experience in an administrative, Office administrator, or similar role – desired
Benefits:
- Medical, Dental, Vision, and Life Insurance
- Paid Time Off/Holiday Pay/ Paid Give Back Day
- 401(k) Plan with Company Matching Opportunities
- Career Development/Growth Opportunities Based on Performance
- First Friday Celebrations
https://www.indeed.com/jobs?q=Executive%20Assistant&l=Tampa%2C%20FL&fromage=1&vjk=b2c4420ddc91215b
