An established Full Service Commercial Real Estate Company is looking for a Full Time office Administrative Assistant.
Real Estate/Development Related Responsibilities:
Prepare Powerpoint presentations, project and office marketing materials including flyers, project boards and quarterly mass mailings.
Distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analyses, etc.
Manage process of distribution, list updates and activity reporting.
Assist team with preparing and updating client-specific reports.
Prepare market surveys, proposals, summaries and other relevant documents as needed.
Contact internal/external resources for information used to create surveys and reports used to win/maintain business and maintain intranet/extranet sites for client and property purposes.
Conduct research for real estate properties, update and maintain databases and use software to track progress of reports.
Perform, when needed, marketing studies and research of targeted sites for development or tenant placement and for major metro areas and compile demographic reports.
Compile tenant contact information for properties, contact tenants or tenant representatives.
Manage the workflow and approval process for leasing deals.
Update and maintain property information and conduct market searches using real estate industry web based databases including Costar and Loopnet.
Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news.
General Administrative Responsibilities:
Perform administrative duties including answering phones and mail distribution, photocopying, and faxing documents.
Provide support to team in technology applications, i.e. Outlook, Word, Excel and other company supported programs.
Prepare and execute expense reports on a regular and timely basis.
Arrange meetings, schedules conference calls and travel arrangements.
Maintain calendars and contacts for assigned personnel.
Update and maintain filing system and efficient information retrieval system.
Produce timely and accurate documents such as proposals, presentations, correspondence and standard reports.
Assist other teams, disciplines or business units, when required.
QUALIFICATIONS
(These requirements represent the education, knowledge, skill, certifications/licensure and/or ability required to perform the job satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties noted above.)
High School Diploma or equivalent.
3-5 years of General Office and Commercial Real Estate related experience required
Proficiency in Microsoft Word, Excel, Outlook, Intermediate to Advanced PowerPoint, Publisher, Adobe Photoshop, Microsoft Project, Yardi and other real Estate related software.
A Self Starter and Team Player who works well with employees and clients at all levels who requires little supervision to accomplish goals and tasks
Prompt and consistent attendance as required by the job.
Excellent communication, verbal, written and problem solving skills.
Learn quickly when faced with new problems, open to change, quickly grasps the essence and underlying structure of projects while enjoying the challenge of unfamiliar tasks.
Must be punctual and complete assignments within expected time frames.
Professional and flexible with changing business needs in a team environment.
Ability to multi task and prioritize multiple projects and willingness to ask clarifying questions to ensure understanding.
COMPENSATION: Competitive salary and Benefits package commensurate with experience.
For more information, please contact:
Florida Gulfcoast Commercial Association of REALTORS® and FGCAREP
12000 N Dale Mabry Hwy., Suite 110
Tampa, FL 33618
813.969.4227 [Telephone]
813.968.3597 [Fax]
Please note: FGCAR is passing the word around about this position, but is not the organization that is hiring.
