Position Description
Office Administrative Assistant
Location: Clearwater, FL
Position Description:
This position is responsible for assisting the Office Manager in managing the activities of the exceutive office.
Job Responsibilities:
- Primary phone coverage (first to answer all incoming calls)
- Prepare and mail USPS/UPS/FedEx packages
- Sort and distribute incoming mail
- Oversee aspects of orders and inventory
- Oversee administrative aspects of daily operations
- Assist Office Manager in daily operations
- Filing of materials in general files areas and computers
- Assist with bookkeeping/accounting functions as appropriate
- Assist staff in the warehouse area as needed
- Be familiar with functions of Office Manager so as to enable him/her to assume the duties of the Office Manager in his/her absence
- Inventory tracking and storage tracking
- May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
- Perform other duties as assigned
Qualifications:
Must have formal training in office procedures and use of office equipment. Must have the ability to communicate accurately and clearly both orally and in writing; peasant telephone manner; able to “think on feet” when dealing with callers; customer service oriented “can do” approach to work. Knowledge of computers; specifically, experience in Microsoft Office is plus. Must have superior organizational skills and accuracy. Excellent problem solving and people skills also required.
Relationships:
The Office Administrative Assistant is responsible to the Director of Operations for all of the duties and responsibilities listed above and for other duties that the Director may assign during the duration of the employment. Because of his/her involvement in matters related to their responsibilities the Office Administrative Assistant would also be required to communicate frequently with the other Directors.
All Resumes/CVs can be sent to [email protected]
