The Office Administrator is responsible for planning and managing the office services for the local ABILITY office.  Responsibilities include records and information management, facilities maintenance and support, vendor operations, and other office support services.

• Establish positive first impressions and greets guests to ensure effective in-person, telephone and e-mail communications both internally and externally
• Collaborates with HR and IT departments to facilitate the new hire onboarding process for the local office
• New hire setup which includes workstation arrangement, nameplate and supplies
• Act as liaison with local property and building management for office repairs and maintenance
• Research and request quotes from vendors as needed
• Maintain office seating chart
• Order, distribute and store supplies
• Monitor the office to ensure that it remains safe, secure, and well- maintained
• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) Insures proper security measures are followed by employees, vendors and guests when accessing office suite
• Leads the local Safety Team
• Oversee the maintenance and repair of office machinery and equipment
• May prepare, sort, meter and distribute mail, receive deliveries and create Fed-Ex labels
• Provides back-up support to Administrative team as needed
• Participates in special projects as needed
• Other duties as requested and/or determined

• High School Diploma, College degree preferred
• 3 plus years of experience in Office or Administrative Support
• Proficient in Microsoft Office suite
• Excellent customer service skills
• Excellent verbal and written communications skills
• Excellent time management skills
• Self-motivated with strong organizational/prioritization skills
• Ability to multi-task with close attention to detail
• Proven ability to work effectively under pressure & meet deadlines

Travel: 0%

Physical Demands:

The physical demands and work environment characteristics described here are representative of those that an employee must meet to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; sit;  perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear.  The employee must occasionally lift and/or move up to 15 pounds.
• Mental Demands:The employee must be able to follow directions, to get along with others, and handle stress.
• Work environment:  The noise level in the work environment is usually minimal.
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