Our client has been in business since the early 90’s, providing custom software design and development to small and enterprise size companies. They’re extremely successful in Europe and have expanded operations into the US. Naviga has been retained to identify an Executive Assistant to be the face of their US Headquarters.
Title: Executive Assistant/Office Administrator
Location: St. Petersburg, Florida
Key Notes & Details:
- Started as a very small business and grew dramatically. They have over 1200 employees!
- Excellent reputation amongst clients, small and enterprise
- Very supportive and collaborative team environment. Extremely synergized and great atmosphere company-wide
- They have offices in the UK, Russia, Israel, Lithuania and the Ukraine!
Responsibilities:
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Manage office administrative tasks and paperwork and light book keeping
- Schedule appointments, and maintain supervisors’ daily calendar
- Schedule, prepare agenda and document minutes of executive meetings
- Demonstrate strong personal communication and presentation skills to establish interest, credibility and trust.
- Coordinate international travel for sales and operations executives. Ex: Booking flights, hotels, etc.
Requirements:
- Experienced in secretarial work and/or office management
- Advanced/Fluent level of English and Russian (knowledge of Spanish is a plus)
- Knowledge of Microsoft Office business applications and other office related products.
- Bachelor’s degree
- Valid driver’s license
- Ability to work in a multitasking environment
- Demonstrates the ability to solve common problems and to provide immediate solutions.
Education:
Bachelor’s Degree required
Additional Benefits / Perks:
- Health benefits
- Paid vacation, parental leave and sick days
- Flexible work hours/schedule
- Potential international travel
Naviga Business Services, LLC is An Equal Opportunity/Affirmative Action Employer.
