Job Summary
Our Administration department is seeking a motivated individual to join our team as an Office Assistant. This position provides interdepartmental office support with a variety of clerical activities, is responsible for all aspects of mail distribution, flow of varying correspondence, and assisting the company with a variety office support tasks. This position reports to the HR Manager.
This hourly entry-level position can serve as your introduction into the insurance industry. Working from our offices in Tampa’s Channelside district, you’ll be joining a financially stable organization that takes pride in fostering a rewarding career experience. Avatar is always looking to invest in qualified and passionate talent, recognizing that the greatness of our company is built on the strengths and diversity of our people.
If you want to be acknowledged and rewarded for your work, consider joining the Avatar team.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Handle all incoming mail from: sorting, stamping, scanning, and saving mail as designated for each department.
- Transport outgoing mail to the post office daily and facilitating the certified mail process
- Maintaining breakroom- stocking cups, utensils, coffee/tea, and general cleanliness
- Maintain lobby area and ensure that authorized guests and personnel are allowed access, greeted, and directed to appropriate department liaison
- Inventory – checking on stock for office, breakroom, and cleaning supplies, to ensure accuracy and current levels of stock
- Assist purchasing manager as required regarding office supplies and equipment
- Assist with company morale functions
- Assist HR Coordinator with facilitating the building maintenance processes
- General administrative tasks as assigned
Competencies
- Excellent verbal and written skills
- Advanced organizational skills
- Technical capacity
- Proficient in Microsoft Office including excel, word
- Ability to complete work efficiently and on time
Required Education and Experience
- Associates degree.
- 2+ years of customer service, receptionist, or executive assistant experience in a formal corporate work environment.
Position Type and Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Position may occasionally require overtime and work on weekends.
Benefits
- Health and Dental Insurance
- Paid Time Off
- Paid Sick Leave
- Paid Holidays
- Parental Leave
- 401(k) Retirement Plan
Job Type: Full-time
Pay: $13.00 – $15.00 per hour
Benefits:
- 401(k)
- 401(k) Matching
- Dental Insurance
- Health Insurance
- Paid Time Off
- Parental Leave
Experience:
- customer service, receptionist, or executive assistant: 1 year (Preferred)
Education:
- Associate (Required)
Location:
- Tampa, FL 33602 (Required)
Work authorization:
- United States (Required)
Application Question:
- Does the advertised hourly range of $13 – $15/hr meet your expectations for this role?
Work Location:
- One location
Typical start time:
- 8AM
Typical end time:
- 5PM
Schedule:
- Monday to Friday
Company’s website:
Work Remotely:
- No
