Office Assistant III
Hillsborough County, FL – Tampa, FL
$27,830 – $36,025 a year
This recruitment will be closed on 4/4/17 or once 50 applications are received.
WHY JOIN US
Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.
WHY WE EXIST
Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.
WHAT MATTERS MOST
Hillsborough County Government is guided by our shared values that help us deliver on the promise of effective quality service. We expect and demonstrate:
Customer Commitment : Proactively seeks to understand the needs of our customers and provide the highest standards of service.
Dedication to Professionalism and Integrity : Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
Organizational Excellence : Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations.
Success through Teamwork : Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
JOB OVERVIEW
Performs a variety of clerical tasks and/or supervisory clerical duties in support of a major County function or operation, including the processing of documents, forms and applications; maintenance of detailed records and compilation and computation of statistical data.
MINIMUM QUALIFICATIONS
Graduation from high school or possession of a GED Certificate; and
Three or more years of clerical experience.
Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS
Requires sitting for extended periods of time; Occasionally lifting of up to 20 pounds, Squatting to pick up items; bending
Position may be required to operate a vehicle to report other facilities to meet business needs.
WORK ENVIRONMENT
Cubicle setting in a climate-controlled office. This position may be required to be available to assist in emergency events such as hurricanes, tropical storms, etc. Overtime may be required to meet operational needs.
JOB SPECIFIC COMPETENCIES
Considerable knowledge of general office policies, procedures and practices.
Considerable knowledge of English grammar, punctuation and spelling.
Ability to proof own work and the work of other clerical personnel.
Ability to perform accurate computations and verification of data.
Ability to plan, organize and supervise the work of others.
Ability to operate data processing, word processing and other office equipment.
Ability to type.
Ability to use a computer and related software.
Ability to work effectively with others.
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
May supervise assigned clerical employees and provides training and assistance as necessary.
Maintains manual and automated file systems to include a large, complex system.
Codes, classifies, posts and compiles information for use by others.
Verifies and registers documents; assigns file number and affixes seal as appropriate.
Reviews forms, documents and other materials for accuracy and completeness.
Provides assistance to staff and public as required.
Responds to inquiries and searches files for requested information to include the more complex searches.
Performs computations and verifies figures.
Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records.
Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters.
Operates data processing equipment.
Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources.
Provides guidance to lower level clerical staff and reviews work of others for completeness and accuracy.
Performs other clerical duties such as photocopying; ordering and issuing supplies; and sending receiving, sorting, and distributing mail.
Performs other related duties as required.
This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.
Conclusion
WHAT’S IN IT FOR YOU
We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.
Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from three health care plan options. Coverage is effective the first of the month following 60 days of employment.
Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following 30 days of employment.
Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following 30 days of employment.
Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
Holidays: Employees receive up to 12 paid holidays per year.
Visit our Employee Benefits page for more exciting details.
Veteran’s Preference:
Do you qualify for Veteran’s Preference ? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.
Equal Opportunity Employer:
Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.
Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge
Hillsborough County is a drug free workplace.
Response/Recovery Activities:
Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities. *MON*
