Job details
Salary $15 – $17 an hour
Job Type Full-time
Number of hires for this role 1
Qualifications
- Office Assistant: 2 years (Required)
- US work authorization (Required)
- High school or equivalent (Preferred)
Full Job Description
Purple Square Management currently owns and operates over 180 franchise locations Nationwide. Our stable of Brands include Dunkin Donuts/Baskin Robbins, Popeyes Louisiana Kitchen, The Brass Tap, Rent-A-Center, RimTyme and Take 5 Oil Change.
Summary:
Entry to Mid-level office assistant position with opportunity for advancement. Supports office operations and provides administrative support to executive officers.
Job Details:
We are looking for a responsible Office Assistant to perform a variety of administrative and clerical tasks. Duties of the Office Assistant may include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office and office equipment. This person will have regular interactions with many people throughout the company and beyond, so a positive attitude and friendly demeanor is a must.
Responsibilities:
- Support the office management team which could include the President and Vice Presidents of the company
- Knowledge of office practices and procedures (e.g., filing, answering telephone, maintain cleanliness of entire office and supply ordering)
- Review data and follow up on discrepancies to ensure accuracy.
- Enter data and generate reports with accuracy to ensure accurate processing and record keeping.
- Manage the conference room schedule ensuring all meeting spaces are prepared prior to use, place any food and beverage orders for meetings
- Write and distribute email, correspondence memos, letters, faxes, and forms.
- Ensure that the office is well maintained, organized and secure.
- Provide general support to visitors and guest.
- Complete sensitive/special projects as assigned.
- Experience with setting up accounts with different vendors and cities preferred.
Skills:
- Proven experience as an office assistant
- Great aptitude for applying judgement, decision making and organizational skills in a proactive manner will be part of the daily process.
- Ability to adapt to changing priorities is imperative.
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) data entry skills
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and strong problem-solving skills.
- Excellent written and verbal communication skills
- Friendly, service-oriented personality with great customer service skills
- Excellent cleaning and organization skills
Qualifications:
- High School Diploma
- Associate’s Degree or equivalent
- Positive, upbeat attitude and friendly personality
- Experience with Office suite, particularly Excel and Outlook
- Experience with Google Docs preferred
- A team player who works well with others
- Strong written and oral communication skills
- Strong PC skills
- A high level of business acumen, strong work ethic and a willingness to learn.
- Independently motivated, with the ability to take on tasks and duties without immediate direction
Benefits:
- Medical, Dental & Vision
- Paid Time Off
- Weekly Pay
- 401K
Job Type: Full-Time
Pay: $15.00 -$17.00 per hour
Additional Skills/Qualities: Organized, ability to multi-task, ability to prioritize, attention to detail, excellent typing and computer skills, ability to communicate clearly, deadline-oriented, dependable. New account set up, local and state municipalities tax set up and reconciliations desired.
Job Type: Full-time
Pay: $15.00 – $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Office Assistant: 2 years (Required)
Work Location:
- One location
Work Remotely:
- No
