A high volume Real Estate team is searching for a FULL TIME Administrative Assistant to provide support to our agents. The perfect candidate should possess amazing attention to detail and accuracy and be able to work in a fast-paced team environment. Real Estate experience is a plus but not required. Must possess a high level of professionalism and be learning based with a caring spirit.
Responsibilities:
- General administrative tasks (scanning, copying, filing, database entry, phones)
- Update and maintain listing materials and prepare pre-listing packages.
- Assist in creating marketing and organizing marketing materials
- implement and manage all systems for clients, lead generation, database management and back office support
- Participate in company-provided training sessions
- Be the first point of contact in handling agent and customer inquiries and complaints
- Provide concierge level customer service to clients and customers
- Work with all preferred vendors, including professional photographers, contractors, etc.
- Continue to take day to day office tasks away from agents, organizing workflow and reducing inefficiencies
- Communicate with the agents, clients, attorneys, escrow companies, and mortgage brokers throughout the transaction, including all important dates, missing documents, calendar reminders, file compliance status, etc.
Qualifications:
- Excellent verbal and written communication skills
- Proficient in Word, Excel, Power Point, Outlook
- Possess Database experience/understanding and have a high degree of accuracy
- Flexible in daily routine; able to prioritize and manage shifting responsibilities
- Must be detail-oriented, passionate and possess a desire to learn and grow
- Courteous, tactful and cooperative with other team members recognizing the importance of teamwork
- Manage CRM/Salesforce data entry and client follow up tasks
- Schedule maintenance & repair work for properties
- Onboarding and schedule coordination with vendors
- Respond and route leads via text, email and phone calls
- Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
- Experience with real estate systems like Docusign, Salesforce, Top Producer, Boomtown, Zip Forms, SkySlope, etc. is preferred.
Job Type: Full-time
Salary: $12.00 to $14.00 /hour
Experience:
- customer service and/or administrative: 1 year (Preferred)
Work Location:
- One location
