Position Summary: We are seeking a highly motivated and detail-oriented Administrative Assistant with experience managing corporate accounts and a strong background in office administration. The ideal candidate will have excellent communication skills, proficiency with Microsoft Office Suite, and expertise in calendar management, travel arrangements, and expense reporting.
Key Responsibilities:
- Corporate Account Management:
- Manage and maintain corporate accounts, including StaplesAdvantage, Pitney Bowes, FedEx, and others.
- Place orders for office supplies and maintain accurate inventory records.
- Ensure timely and accurate processing of purchase orders and expense reports using Concur.
- Communication & Contract Management:
- Facilitate verbal and written communication related to contracts, ensuring understanding and compliance with company policies.
- Draft, review, and manage correspondence, memos, and other documents as needed.
- Administrative Support:
- Provide comprehensive support in calendar scheduling, including coordinating meetings, appointments, and events.
- Arrange and manage travel itineraries, accommodation, and related logistics.
- Plan and organize internal and external lunches, dinners, and corporate events.
- Office Operations:
- Oversee office operations to ensure a smooth and efficient work environment.
- Assist in event planning, from concept to execution, ensuring all details are managed effectively.
- Software Proficiency:
- Utilize Microsoft Word, Excel, and PowerPoint for various administrative tasks, including document creation, data analysis, and presentations.
- Manage expense reports, purchase orders, and other administrative processes using Concur.
Qualifications:
- Education:
- Minimum of an Associate’s degree required; Bachelor’s degree preferred.
- Experience:
- Previous experience in managing corporate accounts and handling office supply orders is essential.
- Proficiency in Microsoft Word, Excel, and PowerPoint is required.
- Experience with Concur for expense reports, PO requests, and travel management is highly preferred.
- Skills:
- Strong verbal and written communication skills.
- Expertise in calendar management, event planning, and multi-tasking in a fast-paced environment.
- Excellent time management and prioritization skills.
- A polished professional presence with the ability to manage multiple tasks efficiently.
Attributes:
- A fast learner with a motivated and enthusiastic approach to work.
- Highly organized with exceptional attention to detail.
- Ability to work independently as well as part of a team.
Working Conditions:
- This role requires a proactive and professional individual who can handle a diverse range of administrative tasks with ease.
Application Process: Qualified candidates are encouraged to submit their resumes along with a cover letter detailing their relevant experience and qualifications.
Job Types: Full-time, Temporary
Pay: $17.00 – $18.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Experience:
- Administrative experience: 3 years (Preferred)
Work Location: In person
https://www.glassdoor.com/Job/saint-petersburg-fl-us-jobs-SRCH_IL.0,22_IC1154421.htm?fromAge=1
