Community Brands is a software company that helps organizations achieve social good. Through our technology, we help more than 100,000 associations, nonprofits, schools, faith-based organizations, and partners grow stronger and achieve their missions. Like our clients, our nearly 2,000 employees strive to improve the world in which they live, and we believe that technology plays an important role in that. We are techies and volunteers who dream big and are motivated by more than just a cool job (though that’s a great perk we offer too). The Community Brands culture is one where employees can pursue this passion as part of their profession, and we’re looking for great employees to join us!
The Office Manager (OM) is specifically responsible for managing the day-to-day needs of the company’s professionals as well as maintaining the office infrastructure. The OM will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency and safety.
The OM should be an energetic professional who enjoys wearing multiple hats. The OM should also be experienced in handling a wide range of administrative and executive support related tasks. They should be able to work independently with little or limited supervision. The OM should be well organized, flexible and enjoy the administrative challenges of supporting an office of professionals The OM should have a can-do attitude (even for repetitive work) and a willingness to do the blocking and tackling necessary to achieve the office professionals’ objectives.
Office Upkeep:
- Receive guests and visitors in a cordial manner, projecting professionalism
- Be the point person for office maintenance, mailing, shipping, supplies, equipment, and errands
- Answer incoming phone calls, screen and validate callers, then route call appropriately
- Organize and schedule meetings and appointments as requested
- Coordinate breakfast/lunches for on and/or offsite meetings, office events, special occasions
- Facility maintenance – schedule regular deep cleans, carpet cleanings, paint touch ups, furniture repair/replacements
- Monitor and maintain breakroom supplies and cleanliness (snacks, coffee, tea, paper products etc.)
- Conduct Inventory and order supplies as needed: Coke products, coffee and tea products, office supplies, fruit and creamer supplies, etc.
Employee Relations:
- Assist in managing executives’ schedules, calendars and appointments
- Monitor and Coordinate Conference Room schedules
- Lead and cultivate a team environment
- Business Cards – receive requests and input in Marketing spreadsheet, follow up on delivery
- Paycheck Mailings – Mail new hire paychecks in accordance with Payroll
- Establish and monitor procedures for record keeping Access Badges – maintain records, provide new badges for new hires, monitor guest badges, terminate exiting employees access
- Assist with seating charts – updates as needed to reflect new hires and department moves
- Assist with the rebranding of offices – work with Marketing and/or Facilities to coordinate and design office space
Personal Attributes:
The ideal candidate will be intelligent, a quick learner and able to thrive in a dynamic environment. They will also be able to create stable and effective processes and be able to redefine and adapt processes and systems as necessary. The ideal candidate will also demonstrate:
- Excellent organizational skills with attention to detail, and the ability to multi-task
- Strong interpersonal skills and team orientation, with the ability to work effectively with a wide variety of professional staff from varied disciplines and backgrounds
- A highly-positive and service-oriented approach to working both internally and externally
- Proven ability to troubleshoot and problem solve
- Ability to effectively handle and protect sensitive and confidential company information
- Exceptional interpersonal, oral and written communication skills
Equal Opportunity Employer: Minorities, Women, Veterans, Disabilities
http://jobs.jobvite.com/careers/communitybrands/job/oRA68fwp?__jvst=Job%20Board&__jvsd=Indeed
