Why Work Here?
Rapid growth of related companies and opportunity for someone to take part that is still on the ground floor.
Granite Communications and Security, LLC is looking for an Office Manager/Bookkeeper to join our team.
Granite Communications and Security is a fast-paced company in Lutz, FL seeking an organized Office Manager/Bookkeeper that is an excellent multi-tasker to support a variety of office activities.
The Office Manager/Bookkeeper will be a critical part of the team that keeps our office running smoothly across a diverse set of tasks. We are looking for a proactive and detail-oriented candidate who desires to grow and contribute to a rapidly growing business.
The ideal candidate exemplifies exceptional organization and multi-tasking abilities to help juggle the variety of demands that flow through the office from all parties.
Responsibilities & Duties
- QuickBooks: data entry, daily transactions, A/P and A/R, vendor record maintenance
- Draft invoices and collect / track payments
- On-boarding, off-boarding, and paperwork for employees; support recruiting efforts
- Serving as a point of contact for external parties such as the suppliers and contractors, customers
- Assist with inventory and ordering supplies
- Scheduling and administrative support
- Offer our clients a true “white-glove” support experience and exceed their expectations
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain online filing system
- Maintain contacts in CRM
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Assists as directed by management
- Other duties as assigned
Knowledge, Skills & Personal Qualities
- QuickBooks or other accounting experience
- Attention to detail and ability to multi-task is a must
- Ability to handle confidential information
- Professional and polished demeanor
- Excellent communication and interpersonal skills
- Demonstrate excellence in customer service
- Ability to diagnose and resolve issues balancing research, troubleshooting, and standard procedures
- Working knowledge of computer systems, including hardware, software, OS, and peripherals
- Demonstrated ability to work in a fast-paced environment
- Time management, organization, and communication are vital
Required Qualifications
- 2+ years QuickBooks experience
- A high school diploma or equivalent required
- Exceptional written and verbal communication skills
- Ability and desire to learn and adapt quickly
- Exceptional customer service skills
- Attention to detail
Preferred Qualifications
- Associate’s degree or above desired
- 2+ years experience as an Office Manager preferred
- Experience working in construction or trades
- Working knowledge of project management software
About Granite Communication and Security:
We are an all-in-one, one-stop shop for all your access control, surveillance, networking, and cabling needs. Our extensive experience working with multi-tenant properties, apartment complexes, small businesses, and single-family residences allows us to bring safety and security to every client – no matter how big or small.
