SKA000CB2

The Office Manager is responsible for the coordination of all office operations, procedures and resources to facilitate administrative effectiveness and efficiency. The Office Manager provides support to the General Manager, Account Managers, and other executive level employees. This position must demonstrate strong managerial, supervisory skills, written, and verbal communication.

What You’ll Do:

Coordinate office communication, including routing phone calls, correspondence, mail, packages, deliveries, and calendars
Provide Executive support for travel and event/meeting coordination in the Tampa region
Ensure office policies and procedures are being adhered to
Analyze and monitor internal processes
Organize orientation and traning of new staff meembers regarding office policies, procedures, and equipment
Implent procedural adn policy changes to improve operational efficiency
Prepare and monitor office budget
Edit or compose routine and advance correspondence or reports for senior management
Ability to effectively negotiate and understand local supplied contracts
Ensure data is secure and confidential
Establish procedures and sytems for filing, record keeping and monitor to ensure systems are current
Manage and approve office supply inventory
Handle internal and external customer inquires and complaints
Assign and monitor clerical, administrative, and office coordination responsibilities among office staff
Evaluate and manage staff performance
Other duties as assigned
Demonstrate commitment to Injury Free Environment, Skanska’s Safety and Health Management Program, be committed to upholding Skanska’s Five Zero’s and commitment to ethical practice

We’re Looking For:

Proactivity, sound judgement, decision-making, with ability to work with limited supervision and has problem solving skills
Ability to forsee and mitigate issues
Ability to maintain discretion and confidentiality at all times
Detail-orientated, high level of accuracy
Good time management, planning, and organization skills
Strong written and verbal communication skills
Strong sense of urgency with ability to priortize
Strong ability to multi-task
Dependable punctual and organized
Exhibits professional attitude
Computer knowledge and efficiency, including all MS Office products
Demonstrate financial acumen
Ability to lead a team, delegate, collaborate, and function effectively as part of a team
Knowledge of clerical and data management practices and procedures preferred
At least 5 years of related office management experience
High School diploma required, college degree preferred
College coursework involving accounting, data processing, and administrative management preferred

Developing Your Career at Skanska, You Will:

Contribute to a sustainable future improving the lives of people, communities and companies;
Collaborate in an open culture where sound values and dedicated people come together for greater results;
Thrive in a people-driven international company with countless opportunities to learn and grow.

Skanska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

Additional Information