On-Site Community Association Manager – Associa Gulf Coast (Tampa)

by | Apr 15, 2021 | Job Opportunities

Urgently hiring

Job details

Salary $55,000 – $65,000 a year

Job Type Full-time

Qualifications

  • High school or equivalent (Required)

Full Job Description

A Community Manager II On-Site is responsible for providing the overall supervision of a community association. The Community Manager II interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

Job Duties and Responsibilities

Duties include but not limited to:

 Supervise the operation and administration of the Association in accordance with management agreement and the Association’s policies and procedures.

 Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.

 Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.

 Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.

 Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.

 Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.

 Monitor corporate and client delinquency rates and collections process for account portfolio.

 Attend Board meetings per the management agreement and community events as needed.

 Prepare Board packages according to established time frames.

 Ensure Board of Directors is aware of legal actions involving the Association.

 Maintain unit and contract files relating to the operations of the Association.

 Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.

 Responsible for maintenance of C3 data base, including updating resident information.

 Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.

 Responsible for oversight of Associa staff as contract provides.

 Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.

 Oversee the AP process in accordance with Associa home office processes and procedures.

 Other duties as assigned.

Knowledge and Skills

 Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.

 Knowledge of communities/property/real estate and homeowners associations.

 Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.

 Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.

 Knowledge of conflict resolution techniques at a proficient level.

 Professional communication skills (phone, interpersonal, written, verbal, etc.).

 Professional customer service skills.

 Self-motivated, proactive, detail oriented and a team play

 Time management and time critical prioritization skills

Education and Experience

 HS Diploma or GED Equivalent

 Associates Degree Preferred

 1 – 3 years of Community Association experience

Certifications or Licenses

 Industry Specific Certification

 Location Specific License

Travel Requirements

 Travel may be required

Working Conditions

 Non-Typical office environment (frequent standing, walking, talking, etc.), both inside activities and outside activities.

 Overtime may be required  Frequent social interaction

Job Type: Full-time

Pay: $55,000.00 – $65,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Vision insurance

Schedule:

  • Monday to Friday

Education:

  • High school or equivalent (Required)

Experience:

  • Community Management: 2 years (Required)
  • budget/financial: 1 year (Required)

License/Certification:

  • FL LCAM (Required)

Work Location:

  • One location

Typical start time:

  • 9AM

Typical end time:

  • 5PM

This Job Is Ideal for Someone Who Is:

  • Dependable — more reliable than spontaneous
  • People-oriented — enjoys interacting with people and working on group projects
  • Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
  • Detail-oriented — would rather focus on the details of work than the bigger picture
  • Autonomous/Independent — enjoys working with little direction
  • Innovative — prefers working in unconventional ways or on tasks that require creativity
  • High stress tolerance — thrives in a high-pressure environment

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely:

  • No

COVID-19 Precaution(s):

  • Personal protective equipment provided or required
  • Social distancing guidelines in place
  • Sanitizing, disinfecting, or cleaning procedures in place

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