Riverview, FL, US
Requisition ID: 1016
The Community Coordinator’s primary function is to assist the Licensed Community Association Manager (LCAM) with every aspect of the enforcement process and the architectural application process to include but not limited to inspecting the community, recording violations, review architectural applications, track and process requests, prepare meeting agendas, attend monthly meetings and comprise meeting minutes when requested. The Community Coordinator will assist with communicating with homeowners over the phone, via e-mail and in person, manage the distribution of access cards, enforce clubhouse rules, inspect the amenity facilities to determine necessity of repairs and maintenance.
The Community Coordinator will assist with planning, executing, and facilitating community programs, activities, special events, resident clubs, interest groups, etc. Additionally, a variety of administrative duties are required.
EXPERIENCE & EDUCATIONAL QUALIFICATIONS
Minimum of a High School diploma or GED and at least five (5) years of office work experience.
Previous property management experience preferred.
Community Association Manager License – LCAM preferred but not required.
Successfully pass pre-employment screenings and background/reference checks.
Ability to work independently in a fast-paced environment.
Ability to coordinate/manage multiple projects at the same time.
Ability to interact and communicate effectively with colleagues, vendors, and customers/clients of all professional levels.
Demonstrate leadership in maintaining high standards of professional behavior.
Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking.
Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational culture.
KNOWLEDGE & CRITICAL SKILLS
Must have a working knowledge of applicable company policies, procedures and must be familiar with accreditation expectations, including, but not limited to: Knowledge and application of Microsoft Word and Excel is required.
ESSENTIAL DUTIES & RESPONSIBILITIES
Generate and print various reports, including violations reports, utilizing the Management Software
Have reliable transportation.
Be prepared for inspections with smartphone, Tablet, GPS, gate codes or remote, reports, clipboard, ruler and writing instruments.
Inspect community and amenity facilities to ensure compliance by homeowners, residents, guests, vendors, etc. and to schedule maintenance and monitor special projects being performed.
Perform research on the internet e.g. County, State, HOA and CDD websites, etc.
Consistently check emails and Assigned Software related to do’s for LCAM requests, homeowner compliance, vendor proposals, etc.
Prioritize tasks based on urgency.
Keep a clear and open communication with LCAM at all times.
Meet vendors to discuss scope of work, proposal or bid.
Request proposals or bids, business licenses and insurance policies from new vendors.
Process expense reports in a timely manner.
Administrative duties include, but are not limited to, scanning, copying, mailing, filing, storing, etc.
Non-essential duties include other job-related duties as assigned.
WORK ENVIRONMENT
This position requires working both in the field and in a clubhouse setting. While working in the field you may be exposed to hot/humid weather or rain. While at the clubhouse you will be at a workstation in a temperature-controlled facility — this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
E.O.E
