Job Summary:
Full-time LCAM for a 400-unit condominium association in Pinellas County who provides management, direction, and leadership to ensure the community is maintained and operated in accordance with Florida statutes and Association rules and regulations. Manage the functions of a small staff within the property while maintaining standards of excellence for processes, methods, and personnel. Manage the process improvement and quality control of the property and ensure quality resident service is delivered. Position requires strong accounting, management, supervisory, scheduling, financial, computer, interpersonal and customer service skills with knowledge of budget preparation.
Essential Duties & Responsibilities:
- Prepare proposed budgets, reserve analyses, and work with the Board to finalize annual budget. Monitor expenses and negotiate prices with vendors. Monitor property expenses are maintained within budget. Provide all necessary items to the accountant for the annual audit.
- Monitor vendor contracts, submit renewal/cancellation notices and advise Association President of any upcoming insurance renewals. Provide annual insurance analyses, and assist the Association in acquiring adequate insurance coverage.
- Process purchase and rental applications including criminal background and credit checks and interview new potential residents.
- Prepare notices informing residents of the commencement of projects within their phase and/or common areas.
- Conduct regular site inspections. Identify deficiencies and provide recommendations and propose action plans to improve property to the Board. Process and manage violations.
- Prepare bid comparison analysis and prepare and use the Request for Proposal for bid solicitation.
- Prepare work orders, management reports, and resident notices as required.
- Maintain awareness of changes in rules, statutes, or regulations and communicate changes to staff and Board members. Provide retraining to staff as needed due to regulation changes.
- Update Association communications and ensure current information is displayed on the Association boards, television channel, and website. Prepare Association newsletter and/or other communication with owners and residents as required.
- Participate in the development of Standard Operating Procedures and maintain existing procedures. Review processes and ensure they are in compliance with current statutes.
- Maintain accurate records, files and communications pertinent to the Association and maintain up to date equipment maintenance logs and emergency shut off procedures book.
- Assign and review the work of staff, ensure deadlines are met in a timely manner and prioritize and delegate workload as necessary. Review and approve weekly time sheets and on-call sheets for payroll. Track employees’ vacation time. Provide direction to staff and assist in the investigation and resolution of problems. Recommend personnel actions, terminations or disciplinary measures. Manage the Performance Evaluation process and provide leadership, counseling and coaching to employees. Maintain harmonious employee/employer relations.
- Provide leadership and direction and assist in the resolution of internal and external problems and concerns.
- Oversee training and cross-training programs and ensure all employees are aware of and comply with Association, government, and customer regulations, policies, work procedures, instructions, and deadlines. Participate in training programs and webinars as required.
- Observe safety standards and participate in Association’s efforts to provide a safe work environment. Conduct periodic safety meetings and ensure staff is trained and educated on safety procedures. Adhere to and maintain established Hurricane procedures.
- Establish and maintain a positive relationship with homeowners, Board members, and staff to ensure a high level of resident service and achievement of community objectives.
- Maintain calendar or meetings and events and initiate and/or attend internal and external meetings. Prepare and conduct presentations as needed.
- Provide accounting and/or bookkeeping support for various functions. Review financial statements and report variances, submit invoices in a timely manner and review invoices/checks for accuracy before presenting to the Association
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Understand and keep current on FS718 and 720 statutes/updates and on legislative actions that directly or indirectly impact condominium and homeowner associations.
- Interpret Association’s governing documents.
- Notify Board President of unusual equipment or operating problems and the need for additional material and supplies.
- Follow all policies and Standard Operating Procedures as instructed by the Association Board of Governors.
- Perform special projects, tasks, and other duties as they arise.
Supervisory Responsibilities:
- Directly or indirectly supervise employees within the property.
Education, Essential Skills, Licensing & Experience:
- Bachelor’s Degree in Business or related field from an accredited college or university and three years of experience in Property Operations, Hospitality or Construction; or equivalent.
- Current Florida Community Association Manager License
- Working knowledge of TOPS, Outlook, Excel, and Word computer software.
- Accounting experience required.
- Website maintenance experience preferred.
Job Type: Full-time
Salary: $40,000.00 to $50,000.00 /year
Education:
- Bachelor’s (Preferred)
Location:
- Dunedin, FL 34698 (Preferred)
License:
- LCAM Florida (Required)
Work authorization:
- United States (Required)
Additional Compensation:
- Bonuses
Work Location:
- One location
Benefits offered:
- Paid time off
- Health insurance
- Dental insurance
- Other types of insurance
