OPERATIONS and MGMT CONSULTANT – Florida Fish and Wildlife Conservation Commission (Tallahassee, FL)

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Requisition No: 6983

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPERATIONS & MGMT CONSULTANT I – SES – 77001148

Position Number: 77001148

Posting Closing Date: 04/10/2017

Only electronic applications accepted.

Minimum Annual Salary:  $40,000 + Benefits

Address: 620 S. Meridian Street, Tallahassee, FL 32399-1600

Supervisor/Position Number: Jim Feiertag

DUTIES/RESPONSIBILITIES

Serves as the Division of Hunting and Game Management’s principal Contract Manager. Responsible for development of contractual agreements including leases pertaining to lands administered by the division.  Monitors existing agreements and coordinates with legal counsel to facilitate contract compliance with rules and policies.  Maintains an inventory of Commission-managed lands and prepares establishment orders and executive orders for these lands.  Provides financial and budget management support for the division and the agency. Monitors expenditures by category and trust fund and coordinates corrections to budget expenditures and allotments.  Contributes to coordination and efficiency in the administration of the division’s financial management systems and fiscal operations.

Responsibilities include:

• Serve as the Division of Hunting and Game Management (HGM) Contract Manager conducting all duties associated with ensuring compliance with state and federal laws and policies related to written contracts including the State of Florida procurement laws.  Types of Contract’s include but are not limited to: Procurement Agreements, No-cost Agreements, Professional Services Agreements, and Cooperative Land Management Agreements.
• Responsible for assisting HGM Project Managers with developing a Scope of Work and completing Cost Analysis, Florida Single Audit forms, Federal required forms and bid solicitations as needed.
• Responsible for drafting and routing written agreements through internal FWC contract review process.
• Monitor contracts from execution through closeout.
• Coordinate with project managers, the FWC legal office, and contractor/vendor and other sources as appropriate to provide timely action to new contracts, existing contracts and in documenting all procurement actions.
• Responsible for the timely and accurate processing and/or approval of vendor invoices for payments on contractual services and purchase orders in compliance with Section 215.422, F.S.; the Department of Financial Services rules and FWC Finance and Budget Office invoice processing procedures.
• Serves as Division contact for and assistance with the Florida Accountability Contract Tracking System (FACTS) and the Federal Grants Tracking System (FGTS).

Commission Land Manager:

• Responsible for maintaining a complete agency inventory of Commission-managed lands including ownership, legal description and boundary maps using ArcGIS program.
• Prepare Establishment Orders and Executive Orders for Commission managed lands.
• Coordinate reviews of establishment orders and legal instruments related to these lands with HGM regional staff and administrative staff and provide copies of such information to regional staff where necessary to support regional operations.
• Responsible for preparing and submitting annual report of No Net Loss of Hunting Lands Report to Governor and Legislature.

Budget Management and Purchasing:

• Assist HGM administration with financial management programs for monitoring budgets in FLAIR and MRE.
• Act as HGM Liaison between entities on matters relating to contracts and financial management.
• Coordinate with HGM Budget Officer to assist with tracking budget expenditures and encumbrances.
• Prepare and submit expenditure corrections to Finance and Budget Office as needed to resolve any spending or budget issues.

Other:

• The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible.  Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources.  Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs.  When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view.
• Work at FWC is cross-functional meaning duties may cross division/office lines.  The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida Fish and Wildlife Conservation Commission