OPS STAFF ASSISTANT – 77902020
Requisition No: 43245
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS STAFF ASSISTANT – 77902020
Position Number: 77902020
Salary: $15.00 to $17.00 per hour, Depending on experience
Posting Closing Date: 09/19/2018
Anticipated Vacancy
The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view. Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.
Job Duties and Responsibilities
- Assist Facilities Services Specialist with coordination and operation of the Distribution subsection: operations, procurements, supplies and be responsible in distributing deliveries to FWRI staff as required.
- Assisting with mailroom adherence and implementation of best practices and proactively looking for process improvements to better serve our internal and external customers.
- Assisting in making efficiency improvements in utilizing the USPS, FEDEX and UPS consulting and shipping services is important to improve the work flow.
- Assisting with the tracking and adherence to PM best practices for each vehicle and forklift in the Facilities Fleet.
- Assist in property management with the annual inventory, surplus and property transfers as needed.
- Assist with directing all Facilities Management vehicles and pool vehicle scheduling, registration, vehicle logs, data entry, vehicle cleaning and vehicle maintenance.
- Assist with photocopier maintenance, copy paper inventory, toners, and other related supplies.
- Assist with using and maintaining all postal equipment, such as Neopost.
- Assist with facilities and safety inspections as required.
- Assist with minor repairs involving the use of hand tools.
- Assist by being cross trained in multiple facilities management responsibilities, such as Communication to Stakeholders, Net Facilities, Flicker, Managing blue print as-built as well as digitally archived copies.
- Participate in outreach activities, such as Marine Quest.
- Performs other related duties as assigned.
Minimum Qualifications
Two years of secretarial or clerical work experience. College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year for the required work experience. . A high school diploma or its equivalent can substitute for one year of the required work experience.
Knowledge, Skills & Abilities
- Utilization or trainable of all office equipment, required for the position
- Knowledge of compiling, organizing and analyzing data
- Capable of performing building inspections as directed
- Able to communicate and interact appropriately with all FWRI stake holders
- Ability to maintain as-built building plans digitally
- Computers and Microsoft Offices programs (to include Word, Excel, and Outlook)
- Capable of being trained on all Neopost mailing equipment
- USPS mailing standards, and safety regulations.
- Knowledge-of or able to be trained on all HazMat Shipping regulations.
- Valid Driver’s License
- Work more than 40 hours occasionally as needed, nights, and weekends.
- Able to lift up to 40 pounds safely and routinely
WHAT IS OPS EMPLOYMENT? Other Personal Services (OPS) temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS employees do not fill established positions and may not be assigned the duties of any vacant authorized position. OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the pleasure of the agency head or designee.
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?
- State of Florida 401(a) FICA Alternative Plan – mandatory
- Workers’ Compensation – mandatory
- Reemployment Assistance (Unemployment Compensation) – mandatory
- Participation in state group insurance (must meet eligibility requirements. Consult with People First or the servicing Human Resource Office for details.)
- Deferred Compensation – voluntary
- Employee Assistance Program – voluntaryWHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?
- Any form of paid leave
- Paid holidays
- Participation in the Florida Retirement System
- Reinstatement rights or retention rights
- Knowledge, Skill(s), and Abilities
Ability to maintain effective working relationships; to work both independently and on a team; maintain valid driver’s license.
Where to Apply
Applicants are required to submit a complete, up-to-date, State of Florida Employment Application Form electronically in People First (http://peoplefirst.myflorida.com) by the closing date listed. Resumes and supporting documentation may be submitted at the same time you are applying online, faxed, or mailed to People First, but do not replace the requirement for a completed State of Florida Employment Application Form.
- The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
