77900736
Requisition No: 73461
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS STAFF ASSISTANT – 77900736
Position Number: 77900736
Salary: $16 – $17/Hour, Depending on Experience
Posting Closing Date: 09/25/2019
FWRI is seeking an OPS Staff Assistant to assist with property and the mailroom within the Facilities Management Subsection. This is to deliver mail to various locations on campus and to track property inventory including vehicles. Customer service and attention to detail will be an important part of the job. We are here to serve FWRI (Fish and Wildlife Research Institute).
Duties & Responsibilities:
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- Assist Facilities Services Specialist with coordination and operation of the Logistics subsection: operations, procurements, supplies and be responsible in distributing deliveries to FWRI staff as required.
- Assisting with mailroom adherence and implementation of best practices and proactively looking for process improvements to better serve our internal and external customers.
- Assisting in making efficiency improvements in utilizing the USPS, FEDEX and UPS consulting and shipping services is important to improve the work flow.
- Assisting with the tracking and adherence to PM best practices for each vehicle and forklift in the Facilities Fleet.
- Assist in property management with the annual inventory, surplus and property transfers as needed.
- Assist with directing all Facilities Management vehicles and pool vehicle scheduling, registration, vehicle logs, data entry, vehicle cleaning and vehicle maintenance.
- Assist with photocopier maintenance, copy paper inventory, toners, and other related supplies.
- Assist with using and maintaining all postal equipment, such as Neopost.
- Assist with facilities and safety inspections as required.
- Assist with minor repairs involving the use of hand tools.
- Assist by being cross trained in multiple facilities management responsibilities, such as Communication to Stakeholders, Net Facilities, Flicker, GIS, Managing blue print as-builts as well as digitally archived copies.
- Assist in the cross training of all Facilities Management staff
- Participate in outreach activities, such as Marine Quest.
- Performs other related duties as assigned
Knowledge, Skills & Abilities:
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- Operational Support of the Property Subsection and interaction with Tallahassee Property Office, include inventory, WEX, keys, access control, and internal software, all FWRI sites state wide.
- Utilization or trainable of all office equipment, required for the position
- Knowledge of compiling, organizing and analyzing data
- Capable of performing building inspections as directed
- Able to communicate and interact appropriately with all FWRI stake holders
- Ability to maintain as-built building plans digitally
- Computers and Microsoft Offices programs (to include Word, Excel, and Outlook)
- Capable of being trained on all Neopost mailing equipment
- USPS mailing standards, and safety regulations.
- Knowledge-of or able to be trained on all HazMat Shipping regulations.
- Valid Driver’s License
- Work more than 40 hours occasionally as needed, nights, and weekends.
- Able to lift 40 pounds safely and routinely
- Ability to pass FBI background check
Minimum Qualifications:
Three years of secretarial or clerical work experience. College education from an accredtited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience; or vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience; or a high school diploma or its equivalent can substitute for one year of the required work experience. Must pass and FBI background check.
**Prefernce may be given to candidates that are proficient in Microsoft Office Suite (Word, Excel, Outlook).
WHAT IS OPS EMPLOYMENT? Other Personal Services (OPS) temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS employees do not fill established positions and may not be assigned the duties of any vacant authorized position. OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the pleasure of the agency head or designee.
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?
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- State of Florida 401(a) FICA Alternative Plan – mandatory
- Workers’ Compensation – mandatory
- Reemployment Assistance (Unemployment Compensation) – mandatory
- Participation in state group insurance (must meet eligibility requirements. Consult with People First or the servicing Human Resource Office for details.)
- Deferred Compensation – voluntary
- Employee Assistance Program – voluntary
WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?
- Any form of paid leave
- Paid holidays
- Participation in the Florida Retirement System
- Reinstatement rights or retention rights
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
