Parkway / Association Administrative Support – On Top of the World Communities (Clearwater)

• Assists and support the General Manager with a wide variety of administrative and clerical tasks, including researching and organizing information, proofreading, fulfilling information requests, preparing typewritten documents using Microsoft office applications including Word and Excel, photocopying, filing, processing mail and Association correspondence – writes, scan and prepare letters as directed by the General Manager.
• Perform varied, complex and confidential administrative duties requiring a thorough knowledge of policies, procedures and precedents.
• Assist General Manager in the preparation and updating of daily, weekly and monthly reports and resident communications.
• Conduct prospective owner and tenant interviews.
• Proofreads and edits materials to ensure high quality communications.
• Operate in compliance with association specific policies and procedures.
• Ensure that all of the official records of the Association are maintained in accordance with Florida Statues.
• Provide support for inspection service department and modifications if needed.
• In the absence of the executive assistant to the sales office, this position will provide administrative support.
• Assist with completion and editing of various types of real estate forms and documents.
• Monitor and maintain association files, documents, and records.
• Create and maintain database and spreadsheet files.
• Possess a very high sense of urgency to meet/exceed established expectations and deadlines.
• Display integrity, loyalty, confidentiality and professionalism at all times with board members, homeowners and co-workers.
• Must be a team player and contribute overall to the company in helping to promote an enjoyable, productive, and safe work environment.
• Perform other duties assigned.

• High School diploma, GED, 5 years’ experience in an administrative position, or an equivalent combination of education and experience.
• Five years of previous administrative experience, preferably in residential community management or property management setting.
• Requires strong verbal and written communication skills. Self-initiator, with the ability to problem solves. Also requires the ability to maintain an approachable, friendly demeanor and work with priorities and demands.
• Strong analytical skills with ability to analyze complex documents and identify and solution.
• Proficient communication, listening, writing, and editing skills.
• Must be organized and task oriented.  Team-oriented environment with multiple deadlines, and adapt readily to changing priorities.
• Ability to communicate and handle high level of confidential information.
• Requires excellent people skills and the ability to build and maintain positive, supportive working relationships.
• Ability to multi-task and prioritize effectively, flexibly, and responsively with the ability to work with diverse work styles.
• Must be able to work a flexible schedule.
• Proficiency in Microsoft office software: Word, Excel, Power Point, Outlook.

• Must have valid Florida driver’s license with acceptable driving experience.

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