Office Manager
8 Hours Per Week Part Time Position
Job Description
The Office Manager is responsible for the efficient operation of the work of the church office. The Office Manager must maintain a professional relationship with the pastor, staff, congregation and community. The Office Manager must keep in strict confidence information acquired through the duties of the position which may be personal in nature to church members and/or staff. The Office Manager is an integral part of the work and life of Faith United Church of Christ and is often the welcoming face of the church. Working with the Pastor, Financial Development Leader and Facilities Manager, the Office Manager will coordinate the following duties:
Essential Weekly Functions
· Greet and assist visitors
· Answer phones and respond to both voice and email messages
· Collect and distribute mail
· Organize payment requests
· Review vendor invoices and pay vendor payment requests (with approval)
· Print and sign checks for vendor payments, reimbursements or other needs
· Collect and maintain receipt records
· Distribute signed checks as necessary
· Maintain the church calendar
· Prepare the weekly newsletter for distribution (electronic and print)
· Maintain the office equipment, ensuring it is in working order
· Track and order office supplies (paper, ink, etc).
· Order additional church supplies per the Facilities Manager
· Coordinate use of facilities (with Pastor, Leadership Team & Facilities Manager)
· Maintain the online church directory
· Fill out weekly days/hours worked time sheets
· Forward time sheets to Accountant for payment
Other Responsibilities (not necessarily weekly)
· Communicate with Financial Development Leader and Accounting Firm on financial matters
· Keep track of important church documents stored in the church and bank safety deposit box
· Collect reports from various team members for the Annual Report
· Compile and distribute Annual Report electronically and in print
· Handle congregational mailings as requested by the Pastor or Leadership Team
· Assist core team leaders with various office related duties
· Work with the Pastor to ensure “5 for 5” UCC special offerings are received each year
· Compile date for the annual “Data Hub” for the National UCC Directory
· Submit reports to ensure “Non-Profit” and “Exempt” status
· Assure our music copyright licenses are current (in conjunction with Music Director or other volunteer)
· Run background checks for staff and volunteers as needed
· Complete other duties as assigned by the Pastor or Leadership Team
Qualifications, Skills and Personal Characteristics
· Supportive of the mission and goals of Faith UCC
· Proficient in Microsoft Word, Excel and PowerPoint
· Experience or a willingness to learn new software programs (Mailchimp, Wix, etc)
· Strong communication skills
· Able to work independently with limited supervision
· Organized and self-motivated
· Attentive to details and accuracy
· Great communication and problem-solving skills
· Ability to pass a background check is mandatory
If you are interested, please call the church office at 727-799-460. If no one answers, just leave a message and someone will get right back to you.
Job Type: Part-time
Experience:
- Office Management: 2 years (Preferred)
Education:
- Associate (Preferred)
Work Location:
- One location
Benefits:
- Flexible schedule
Working days:
- Thursday
- Tuesday
Schedule:
- Monday to Friday
