Full Job Description
Our Company:
About Us:
American Integrity Insurance, the premier writer of Florida homeowners insurance, has more than 285,000 customers and is exclusively represented by more than 1000 independent agents who specialize in this complex and ever-evolving market. We offer sound and comprehensive home, condo, rental property and manufactured home insurance to families throughout the Sunshine State. Comprised of over 250 insurance professionals, most of whom work in our Tampa-area headquarters, we have been recognized as a Top Place to Work in Tampa by the Tampa Bay Times and a Best Places to Work in Insurance by Business Insurance magazine for the past ten years.
A Day in the Life:
Who Says Insurance Can’t Be Fun? From company picnics to charity events, no one can ever say American Integrity Insurance doesn’t understand the importance of having fun, helping others and giving back. Our company culture is priceless, and we hold true to our six core values: integrity, commitment, teamwork, humility, passion and fun. As a team working to provide home insurance solutions to our policyholders, together we aim to achieve greater heights each day and celebrate each other’s accomplishments along the way. It is our mission to continue providing reliable, customer-centric homeowners insurance to Florida residents and paying claims in a timely manner when our customers suffer a loss – and to do so with Integrity.
Learn more about American Integrity Insurance and our job opportunities at www.aiiflorida.com.
This Job:
Reporting directly to an Executive at American Integrity, the Personal Assistant will serve as the primary point of contact for internal and external constituencies on all personal matters related to the Executive. This person will be working very closely to support the Executive and his family in the management and maintenance of multiple properties. In addition, the Personal Assistant will be responsible for facilitating appointments, reservations and various activities for the Executive and family.
The Personal Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a professional mannerism in dealing with a variety of situations, possess strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Personal Assistant will work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
What You’ll Do:
- Will Report to the Tampa Office Monday – Friday, with ability to be On Call and travel when needed.
- Assist in managing the calendar of the Executive, coordinating with social and family obligations.
- Coordinate domestic and international travel arrangements.
- Compose and prepare correspondence that is sometimes confidential.
- Works closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Liaise with Executive’s external contacts when needed to coordinate after-hours schedule.
- Monitor incoming mail and email to segment personal tasks needing attention.
- Coordinate speaking engagements, association meetings, and philanthropy efforts.
- Ensure that projects are executed in an efficient, cost-effective, and diligent manner.
- Create executive summaries and briefs for the Executive on specific issues and projects.
- Demonstrate executive decision-making ability in the presence and absence of the Executive for the benefit of the projects and activities.
- Performs broad range of activity of highly confidential nature, requiring initiative and judgment to make independent decisions.
- Other duties as assigned.
What You’ll Need to be a Top Candidate:
- Bachelors degree or equivalent education experience preferred
- Experience supporting an Executive preferred
- Will Report to the Tampa Office Monday – Friday, with ability to be On Call and travel when needed
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
- Highly resourceful team player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Maintains professional appearance and demeanor.
Your Environment:
Working Conditions: Normal business office environment. Must be able to remain in a stationary position for periods of time while constantly operating a computer and or other office productivity machinery such as a calculator or telephone. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery or communicate with coworkers. The employee must occasionally lift and / or move up to 10 pounds. Ability to be available after normal work hours for calls and emails.
Travel:This position will require the ability to travel due to management of home and properties when needed. In addition, the personal assistant may need to travel domestically and potentially internationally in support of the Executive and his family.
ADA: The above statements cover what are generally believed to be the principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of job duties.
American Integrity Insurance Group is an Equal Opportunity Employer.
