Full Job Description
Seeking a dedicated, multi-faceted personal assistant to provide meticulous support while being responsible for various tasks to multiple businesses, properties, families, and animal needs.
The ideal candidate is persistent, has a keen sense of urgency, ishighly organized, tech-savvy, professional, punctual, and readily available to assist with all needs necessary by being highly responsive, and versatile.
This position is remote, hybrid, and on-site work requiring reliable transportation, and a clean driving record.
Responsibilities:
- Manage all emails, scheduling, and calendars via G-Suite
- Arrange international/domestic travel, hotels, dining, event, and entertainment planning
- Errands (Grocery, Mail, Bank, Warehouse, Properties,Etc.)
- Property management vendor bookings, calendars, scheduling, liaison
- Manage all medical appointments and follow up for family and dogs
- Manage and assist with 2 family Golden Retrievers
- Book and coordinate events for large groups and executives
- Provide administrative support, prepare documents, file, organize, and run reports needed
- Renew vehicles, boats, trailers registrations and/or annual license(s) as needed
- Manage company’s domains via GoDaddy
- Order supplies and office inventory
- Assist with QuickBooks, coding, and entity lists, including payroll every month via Paychex
Requirements:
- Reliable transportation
- Clean driving record and valid license
- Must be able to pass background/drug/credit check(s)
- QuickBooks experience
- Payroll experience (Paychex is a plus)
- Maintain the highest-level of confidentiality and discretion
- Highly proficient in Microsoft Excel, and Microsoft Word
- Highly proficient in G-Suite
- Previous experience as a personal assistant or similar role
- Highly organized with excellent time management skills
- Excellent verbal and written communication skills
- Ability to work independently and take initiative and charge
- Flexible schedule with availability to work on short notice, or complete short tasks on-call.
Benefits:
- Gas/Mileage 100% covered
- Holiday Bonus
- Company Credit Card
- Flexible schedule
- Cell Phone Expenses
Job Type: Full-time
Salary: $60,000.00 – $65,000.00 per year
Schedule:
- Monday to Friday
- On call
- Weekend availability
Job Type: Full-time
Pay: $60,000.00 – $65,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Paid training
Schedule:
- Monday to Friday
- On call
- Weekend availability
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Tampa, FL 33629: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Personal assistant: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Willingness to travel:
- 75% (Preferred)
Work Location: Hybrid remote in Tampa, FL 33629
