Job details
Salary $35,000 – $40,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- US work authorization (Required)
- Associate (Preferred)
- Microsoft Office: 3 years (Preferred)
- Personal assistant: 1 year (Preferred)
Benefits Pulled from the full job description
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Full Job Description
We are looking for a versatile and highly organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, general office duties, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.
To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.
Personal Assistant Responsibilities:
- Reporting to Franchise Owner and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.
- Schedule meetings and manage calendars
- Answer phone calls and emails and take messages
- Take accurate and comprehensive notes at meetings
- Help with daily time management
- Run errands as requested
- Plan travel, including flights, accommodation, and ground transportation
- Coordinate events and speaking engagements
- Draft correspondence such as emails and letters
Personal Assistant Requirements:
- High school diploma or GED
- Certification in secretarial work, office administration, or related training.
- 1-2 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
Who We Are
Signal 88 Security was founded to revolutionize and establish a higher standard of professionalism in the security industry.
Signal 88 Security was founded in 2003, in Omaha, Nebraska, by law enforcement professionals. In Nebraska police code, Signal 88 means “situation secure.” We offer law enforcement and community-based security personnel, incorporating state-of-the-art technology to provide customized security services to the business community.
Signal 88 Security is an Equal Opportunity Employer
It is the policy of the company to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, sexual orientation, age, religion, national origin, disability, marital status, or veteran status. It is our intent and desire that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment. The executive staff and all managerial personnel are committed to this policy and its enforcement.
Job Type: Full-time
Pay: $35,000.00 – $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Education:
- Associate (Preferred)
Experience:
- Microsoft Office: 3 years (Preferred)
- Personal assistant: 1 year (Preferred)
Work Location: One location
